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California State University Dominguez Hills

Location: CarsonCA 90747 Document ID: AD144-2EZK Posted on: 2019-04-2804/28/2019 Job Type: Regular

Job Schedule:Full-time
2019-05-28
 

Department Coordinator, Non-Exempt (Administrative Support Coordinator I) - Col


CALIFORNIA STATE UNIVERSITY AT DOMINGUEZ HILLS

JOB ANNOUNCEMENT

Department Coordinator, Non-Exempt (Administrative Support Coordinator I) - Temporary, Chicano/a Studies, Africana Studies and Asian Pacific Studies - College of Arts and Humanities
Recruitment: 3498


California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Conditions of Employment:

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Position Information:

This is a full-time temporary position.

** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year (June 30th of the following year), with the possibility of renewal

Department: College of Arts and Humanities

The College of Arts and Humanities is the center for artistic, humanities, and social scientific activities at the university. The College contributes in a major way to the development of Basic Skills, General Education, Teacher Preparation and prominent majors and minors that encompasses the disciplines of Africana Studies, Art and Design, Asian Pacific Studies, Communication, Dance Digital Media Arts, English, History, Humanities, Interdisciplinary Studies, Labor Studies, Modern Language, Music, Negotiation, Conflict Resolution, and Peace-Building, Philosophy, Theatre Arts, and Women Studies. With this exciting array of programs, students are presented with many choices that will shape their professional and personal lives forever.

Major Job Duties:

Under general supervision of the Academic Resource Manager and in collaboration with the Department Chairs, the incumbent is responsible for overseeing all office activities. The incumbent performs coordination of administrative support functions for the following academic departments/programs of College of Arts and Humanities: Africana Studies, Asian Pacific Studies and Chicano/a Studies. The incumbent coordinates many difficult tasks, set priorities, interpret different academic policies and procedures, and communicate effectively with faculty, students, and staff, in-person by telephone and electronic communication. The incumbent is expected to compose and type memos, letters, notices, directives, bulletins, schedules, and agendas; schedule and coordinate appointment calendars, travel, arrange meetings and ensure that proceedings are properly recorded; track, and report on department expenditures; create and maintain filling systems for administrative activities, curriculum, faculty personnel, and student records. Incumbent will also provide lead work to other staff and student assistants.

Qualifications:
Required Knowledge, Skills, and Abilities:

Knowledge of:

- Correct English grammar, spelling, and punctuation;
- Modern and standard office procedures, practices, methods, records keeping;
- Proper customer service techniques;
- University or academic infrastructure, policies and procedures.

Abilities to:
- Use standard office equipment and word processing and other computer software programs.
- Exercise judgment and act independently in establishing and implementing policies and procedures;
- Obtain information, interpret and apply statewide, university, college and department policies and procedures, as well as established laws, rules and regulations.
- Maintain confidentiality;
- Maintain cooperative working relationships and relate effectively to persons from diverse backgrounds.
- Perform routine administrative tasks effectively, efficiently and in detail;
- Produce written documents and reports with clearly organized thought, using proper format, sentence construction, punctuation, and grammar and from multiple, fragmentary instructions;
- Perform business math, track, monitor and reconcile budget data and make projections based on these data;
- Sort, separate, arrange, file or distribute incoming/outgoing materials;
- Communicate clearly in writing and orally in group settings, face-to-face, one-on-one and via telephone;
- Provide lead work direction and coordinating of unit work flow of other support staff;
- Handle effectively a broad range of interpersonal contacts, from those at a higher level and those sensitive in nature to the members of the general public and those requesting general information;
- Respond to routine inquiries and explain standard policies and procedures to others;
- Be flexible

Skill in:
- Fundamental writing and presentation skills effectively communicate standard information;
- Planning, organizing, coordinating and performing multiple work assignments;
- Operation of standard office equipment, including printer, copier, fax machine, etc.;
- Full range of office support technology and systems, including word processing, spreadsheet, on-line system, voicemail, electronic mail;
- Working with personnel at various levels.

Experience and Education:

Required Education: High school program, technical/vocational program, or their equivalents.

Professional clerical training OR bachelor's degree from an accredited college or university, with a program-related major preferred.

Required Experience: Several years of related office work experience, equivalent to three years.

Experience in a university setting and experience with computer network systems, e.g. PeopleSoft and use of word processing and spreadsheet software programs preferred.

Salary Range:
The salary range for this classification is: $2,846 - $4,998 monthly.

How to apply: You can only apply by completing an electronic application at the campus job web site at http://www.csudh.edu/hr/job-opportunities/ . Click on "view job opportunities" under "New and returning applicants." View the list of jobs and click on the one with the job title listed above. The application deadline is: Monday, April 22, 2019

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747





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