Link to job brochure:
Classification Title Athletics Director/Assistant Dean of Kinesiology and Athletics
Job Category: Academic Administrators
Job Open Date: 10/08/2018
Job Close Date: 11/19/2018
Initial Screening Date
Position ID: P0012814
Job Open ID: REQ7844
Position Title: Athletics Director/Assistant Dean of Kinesiology and Athletics
Location 20-Saddleback College
Department Administration (SC-057-000)
Term: 12 Months/Year
Salary Schedule Link: Click here for current Salary Schedules
Pay Basis: Monthly
Pay Range: 20 ($134,268 - $188,904) - Salary placement in this range will be based upon comparable experience and qualifications.
% of Range: 100%
Hours per week: 40
Work Schedule
Receives Benefits: Yes
Classification Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California State Teachers Retirement System (CalSTRS).

Position-Specific Benefits:
Additional Position Information:

Additional Information

Summary Description:
To serve as Athletics Director for Saddleback College; to plan, develop, organize, coordinate, direct, review and evaluate the entire college athletics program (20 intercollegiate sports), including selecting, recommending for hire, training, supervising and evaluating the performances of all coaches and other personnel assigned to the athletics department.

And to serve as assistant administrator and supervisor of the Kinesiology & Athletics division of the college; and to assist the Dean, as assigned, in providing leadership to develop, organize and implement the division's goals and objectives; to assist the Dean as needed in planning, developing, organizing, scheduling, directing, improving and evaluating the division's programs, curriculum and related student support services in consultation with academic leadership, chairs, coaches, faculty and classified support staff.

To foster a culture of collaboration, mutual respect, innovation and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

SUPERVISION RECEIVED AND EXERCISED :
Receives general direction from the Dean of Kinesiology & Athletics or the Vice President for Instruction's designee.

Exercises functional and technical supervision over academic, professional coaching and classified staff as assigned, including the Assistant Athletics Director.

Distinguishing Characteristics:
Representative Duties:
Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.

Knowledge of:
A community college system.
All divisions and their inter-relationships; a thorough knowledge of the various student support services required to enhance instruction.
Applicable District policies and local, State and federal laws, codes and regulations, including Title V and California Education Code.
Basic data collection and analysis related to student learning outcomes, retention, and success.
Community relations and external resource development.
Computer systems and software applications related to assigned instructional division.
Curriculum development.
District safety policies and procedures.
Evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of students, faculty and staff.
Evidence of understanding and experience with the principles of collegial consultation.
Interpersonal skills including tact, patience and diplomacy.
Management techniques that encourage creativity improve efficiency and increase productivity.
Oral and written communication skills.
Organizational and management practices as applied to assigned division.
Participatory governance process and venue fostering open communication among divisions, programs and services.
Principles and practices of budget preparation and management.
Principles and practices of training and supervision.
Principles of program evaluation, student assessment, and organizational development.
Role and purpose of technological systems in providing online instruction, instructional support and student services.
Team-oriented leadership style.
Web page design, Blackboard and/or other course management systems, and other instructional and student services software.

Ability to:
Advocate for assigned division's programs and needs.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in assessing, managing, implementing, using and applying technology in the management and delivery of assigned athletic training or student services programs.
Assist in forecasting current and future needs and costs affecting assigned division.
Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Demonstrate commitment to academic and professional excellence.
Demonstrate flexibility and adaptability.
Develop and provide athletic services to meet the needs of a wide variety of student athletes.
Develop markets and promotional strategies for courses, services and projects related to foundational skills that will promote enrollment growth, retention and student success.
Develop, prepare and administer program budgets.
Display empathy and positive regard for others in written, verbal and non-verbal communications.
Embrace and work effectively within a system of participatory governance.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain effective, harmonious and collaborative relationships with a diverse population of students, staff and community.
Exercise initiative and work independently.
Exercise judgment or choice among possible actions, sometimes without clear precedents and often with concern for the consequences of the action.
Integrate multiple activities and programs around the goals of the athletic program.
Interact effectively with diverse students, staff, faculty and administrators.
Interpret, analyze, apply and explain applicable local, State and federal laws and regulations.
Interpret, apply and explain applicable District policies and procedures.
Lead, train, supervise, and evaluate assigned staff.
Maintain proficiency of athletics by attending trainings, reading job-related materials and meeting with others in the same area of responsibility.
Maintain work areas in a clean and orderly manner.
Manage complex grants and budgets.
Meet all required standards of confidentiality and safety.
Operate computer/applications software, including database management, spreadsheet, word processing and software related to athletics.
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
Participate with other campus personnel in developing and coordinating activities, goals, and services;
Perform work with tact, patience and sensitivity.
Plan and organize work.
Plan, evaluate and supervise athletic programs, services and activities.
Plan, organize, coordinate, manage and expedite assigned programs, services and activities related to athletics in a manner conducive to full performance and high morale.
Prepare oral and written reports and recommendations.
Read, interpret, and explain laws, rules and regulations, and implement new, existing or revised personnel policies and procedures.
Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.
Represent the college at the community, State and national levels.
Resolve conflicts and solve problems.
Serve as an effective management team member.
Train and provide supervision and work direction to others as assigned.
Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Use independent judgment in the interpretation and application of rules, regulations, policies and procedures.
Work collaboratively with administration, classified management, academic and classified staff, and students.
Work effectively in a fast paced environment with numerous interruptions.
Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
A Master's degree from an accredited college or university with emphasis in Athletic Administration, Physical Education or closely-related field. An earned doctorate from an accredited college or university is preferred.

Experience:
At least three years of successful experience at the postsecondary level as an Assistant Athletic Director, teacher or head coach, or any combination of related athletic or administrative experience; and evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physically challenged, and ethnic backgrounds of community college students. At least one year of successful postsecondary administrative/supervisory experience in Athletics is preferred.

License or Certificate:
Valid California driver's license.

Conditions of Employment:
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. An incumbent also visits athletic competition/practice sites and is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort.

Physical Demands:
The incumbent must regularly sit for long periods, walk short distances on a regular basis, travel to various locations to visit athletic competition sites, attend meetings and athletic competitions and otherwise conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move materials weighing up to 5 pounds on a regular basis and up to 20 pounds on an occasional basis.

Additional Position Information:
Additional Classification Information:
Position Specific Benefits:

Job Duties

Job Duties

Duties and Responsibilities
Serve as Athletics Director for Saddleback College; plan, develop, organize, coordinate, implement, direct, review and evaluate the entire range of authorized athletics programs and services, ensuring compliance with local, District, State and federal regulations and requirements.

Job Duties

Duties and Responsibilities
Visit athletic competition/practice sites, offices and other work locations in keeping with the policies of the Board of Trustees and administrative procedures to observe and evaluate the methods and effectiveness of all coaches, assistant coaches and other personnel who report directly to the Athletics Director.

Job Duties

Duties and Responsibilities
Assist coaches with hiring of staff; forward selected names and recommendations to hire to Dean of Kinesiology & Athletics; and provide athlete and coach orientation, conditioning and athletics training programs.

Job Duties

Duties and Responsibilities
Develop and provide a variety of student support services and programs, such as student athletic recruitment and retention, academic tracking and athletic eligibility, health and safety.

Job Duties

Duties and Responsibilities
Develop, write and edit all required documentation for Title IX compliance, such as the annual Equity in Athletics Disclosure Act ( EADA ), CCCAA Gender Equity Form R-4, department mission, diversity and gender equity statements.

Job Duties

Duties and Responsibilities
Arrange for athletic events; advise and inform other college personnel when planning programs and services for student athletes and athletic activities.

Job Duties

Duties and Responsibilities
Distribute SOCCCD calendar of due dates to all athletic coaching staff; monitor due dates, send reminders to all coaching staff, and follow up to assure all due dates have been met.

Job Duties

Duties and Responsibilities
Identify facility needs and direct planning for the movement, creation or elimination of facilities for programs; supervise use of athletic facilities; coordinate athletic uses of training and weight room facilities; recommend and review policies for student and community use of facilities at the college; review and recommend changes, repairs and improvement of athletic equipment and facilities.

Job Duties

Duties and Responsibilities
Assist coaches and student athletes with timely and accurate completion of required eligibility forms according to established guidelines; ensure the timely review and printing of transcripts for all student athletes as necessary to assess their eligibility; regularly monitor and review eligibility of student athletes for conformance to established and legal guidelines; and ensure the timely and accurate preparation of the required eligibility report(s), using established procedures.

Job Duties

Duties and Responsibilities
Oversee the coordination of college vehicles for athletics travel, insurance claim processing, and concession procedures.

Job Duties

Duties and Responsibilities
Develop, prepare, submit, administer, monitor and review annual program budgets for athletics, including budget requests for equipment, supplies and personnel; and approve timekeeping records for all athletic department staff.

Job Duties

Duties and Responsibilities
Direct the acquisition, maintenance and use of athletic-related equipment; and maintain an equipment-replacement plan; direct the maintenance of adequate records and controls to assure that athletic expenditures and operations remain within established budget limitations; monitor and approve purchase requisitions, review and control expenditures from athletics accounts and prepare agenda items for Board approval as needed.

Job Duties

Duties and Responsibilities
Provide leadership for Booster and other athletics club fundraising activities; assist booster club leaders with the ordering, sale or delivery of logo apparel, passes, plaques; disseminate information about the availability of fundraising projects and activities; and provide information concerning specific fundraising ideas and resources.

Job Duties

Duties and Responsibilities
Attend all athletic home events/competitions and act as, or designate, the game administrator; and serve as liaison with State and conference organizations related to athletics; interface with the community in matters of community relations and affairs associated with Saddleback College athletics; promote and coordinate Athletic programs and services and arrange for the development of promotional materials and college publications.

Job Duties

Duties and Responsibilities
Assist the Dean in providing leadership in the administration of the Kinesiology & Athletics division of the college as needed, including personnel management, in accordance with laws, regulations, District policy and collective bargaining agreements; assist in directing and evaluating the programs and departments assigned to Kinesiology & Athletics, currently including Kinesiology, Athletics, Dance, Health and Adapted Kinesiology.

Job Duties

Duties and Responsibilities
Analyze, interpret and monitor the student success rates of athletic programs and student preparedness and recommend change as needed.

Job Duties

Duties and Responsibilities
Participate in the development of the College's strategic plan, communicating the needs, goals, plans and overall role of areas of assignment.

Job Duties

Duties and Responsibilities
Lead the athletics department in planning, program development and performance of the mission and in carrying out the College's mission, goals and objectives.

Job Duties

Duties and Responsibilities
Communicate with college, district, State, and federal personnel to coordinate Athletics needs, programs, services and activities; resolve conflicts and issues and develop new and effective certificate and degree programs; provide leadership in delivery of courses, certificates, and degrees for assigned instructional division.

Job Duties

Duties and Responsibilities
Oversee the preparation and production of the athletic handbook, bulletins, and other publications; coordinate master athletic calendars; direct the preparation and maintenance of detailed and comprehensive reports, records and files regarding assigned personnel, facilities, programs, services and activities.

Job Duties

Duties and Responsibilities
Participate in the selection of new coaching staff, classified support staff and temporary professional staff in accordance with District policies and legal requirements as assigned.

Job Duties

Duties and Responsibilities
Organize, attend or chair a variety of administrative and staff meetings related to strategic planning, budget, curriculum, advisory committees and other activities; participate in collegial consultation, shared governance and appropriate advisory committee meetings and provide in-service and workshops for employees.

Job Duties

Duties and Responsibilities
Supervise the planning, organizing and arranging of appropriate staff development programs and activities for faculty and staff; orient new employees and direct the implementation of flex time procedures.

Job Duties

Duties and Responsibilities
Maintain current knowledge of methods and new technologies pertinent to Athletics; monitor legislation, new State Education Code regulations and other State guidelines to determine athletic program impact.

Job Duties

Duties and Responsibilities
Provide leadership and advocacy to enhance innovation and participation in issues related to areas of assignment to ensure student success; communicate the changing expectations, trends and needs of athletic preparation effectively to college personnel.

Job Duties

Duties and Responsibilities
Assist assigned Vice President in the resolution of student and faculty concerns related to area of assignment.

Job Duties

Duties and Responsibilities
Create a positive campus climate that fosters innovation in program and services development for athletics; work with the community, business, industry and other educational institutions to promote athletics; contribute to the development and implementation of a coordinated outreach, marketing and public relations process and plan for athletics programs and services.

Job Duties

Duties and Responsibilities
Work collaboratively and develop partnerships/agreements with advisory boards, professional associations, K-12 and transfer institutions, business and industry; cultivate and promote positive and substantive relationships with local business and industry; serve as a leader of and advocate for the college within the business community.

Job Duties

Duties and Responsibilities
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students.

Job Duties

Duties and Responsibilities
Perform related duties as assigned.

Documents Needed for Applying
Required Documents

1. Resume / CV
2. Cover Letter
3. Transcript 1

Optional Documents

1. Other Doc
2. Transcript 2
3. Letter of Recommendation 1

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Have you been terminated from employment and/or released from probation at the South Orange County Community College District (SOCCCD)?
   • Yes
   • No
2. * If yes, please provide details.
   (Open Ended Question)
   
3. * Have you earned a Master's degree from an accredited college or university with an emphasis in Athletic Administration, Physical Education or closely-related field?
   • Yes
   • No
4. * Have you acquired at least of three years of successful experience at the postsecondary level as an Assistant Athletic Director, teacher or head coach, or any combination of related athletic or administrative experience?
   • Yes
   • No
5. * Does your experience include at least one year of successful postsecondary administrative/supervisory experience in Athletics?
   • Yes
   • No
6. * Please Note: Official transcripts will be required upon offer of employment. Would you be able to provide official transcripts upon offer of employment?
   • Yes
   • No