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Portland Community College

Location: PortlandOR 97280 Document ID: AC196-2U8N Posted on: 2018-05-2705/27/2018 Job Type: Regular

Job Schedule:Full-time
2018-06-26
 

Office Assistant II - Assistant to the Director of Curriculum Support



Office Assistant II - Assistant to the Director of Curriculum Support

Portland Community College


Requisition Number: 09395

Location: Downtown Center

Address: 722 SW 2nd Avenue, Portland, OR

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Classified; Salary Level 15, Fulltime, Non-Exempt

Starting Salary Range: The first two steps of the range are: $2,639 to $2,695 per month. Higher salary placement may be available based on qualifications, experience and internal equity.

Job Close Date: Apply Immediately; This position will close once sufficient qualified applications have been received.

Job Summary:
Incumbents in this classification perform a wide variety of responsible office support and administrative functions in support of the assigned college program, service, or department. The Office Assistant II position requires full proficiency in general office functions as well as the ability to learn and use a significant level of technical knowledge.

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options.

Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.

Paid Leave:
- Starts at 6.67 hours of Vacation leave per month (additional vacation hours with years of service)
- 8 hours of Sick Leave per month
- 24 hours of additional Personal Leave days per year
- 11 Paid Holidays

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and children under 24 years of age. Tuition reimbursement for yourself at other accredited institutions.



Responsibilities/Duties:
Typical Job Duties and Responsibilities

15% Assistant to the Director
- Manage calendar, meetings, travel arrangements for director
- Manage director's reimbursement paperwork, pcard paperwork, and provide assistance to director for departmental budget matters

35% General clerical support for department
- Mail distribution for department
- Manage and order supplies and equipment for the department
- Department pcard management
- Prepare department staff reimbursements (TAFs, imprest cash, etc.) for director's signature
- Manage central department files
- Act as occasional backup for DTC front-desk receptionist (during breaks or absences, as assigned by director)

40% Office support
- Meeting management for the department (organize meeting times, reserve rooms, arrange refreshments if appropriate)
- Take meeting minutes for standing committee meetings and other meetings as assigned by director
- Make updates to department websites, with oversight from appropriate specialist or director
- Coordinate university transfer representative visits to campuses - Provide support to specialists and directors in compiling information, data, and research for departmental reports, as needed

10% Other Duties as assigned

Minimum Qualifications:
Minimum Qualifications
To be considered for this position, your application materials must show how you meet the following requirements (Note-experience requirements use full-time equivalent):

High school diploma or equivalent.
Three years of office assistant experience (college or business school training may be substituted for up to two years of the required experience).

Knowledge of:
- Contemporary office practices, procedures and techniques;
- Spelling, vocabulary, math and grammar skills appropriate to the level of the position;
- Basic budget principles.


Skills in:
- Operating a computer and various software packages;
- Operating a variety of office equipment;
- Identifying student needs and matching them with available resources;
- Creating, organizing and keeping records.


Able to:
- Develop and maintain effective working relationships;
- Meet college expectations regarding customer service;
- Maintain a reliable and dependable attendance record;
- Provide effective and responsive service to department customers and contacts;
- Locate information using electronic resources, including the Intranet and Internet, as assigned;
- Learn and utilize Banner or other information systems and databases

Positions in this job family typically work in an office setting but may be assigned more physical duties such as transporting office supplies and equipment. Some positions may involve limited local travel.

Special/Preferred Qualifications:
Preferred Qualifications
These qualifications and characteristics are critical to success in this important role at PCC. Please clarify in your application materials the experiences, successes and techniques evidencing how you bring these strengths:

- At least one year of experience as an office assistant in a higher education setting
- Demonstrated experience with MS Office suite, Adobe Acrobat, web editing software
- Demonstrated ability to manage multiple tasks/responsibilities and competing priorities
- Experience providing support and coordination for multi-department meetings
- Demonstrated ability to organize departmental systems and information, and to support activities and agendas for multiple department staff and committees

Additional Posting Information:
Additional Posting Information

To apply for this position, please submit:
1. Completed online application
2. Cover Letter (attach document)* Please state how you meet the minimum and preferred qualifications.

* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

Notes to Applicant:

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Classified Employees (PCCFCE). Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction. Probationary period will be in accordance with Article 13 of the Classified Agreement. Current Classified employees are encouraged to review Article 15 for salary placement guidelines.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Documents that must be associated with this posting:
Resume
Cover Letter

Documents which can be associated with this posting:


Full Time/Part Time: Full Time

How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.







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