Function:
Responsible for leading and executing advancement services functions of the Institutional Advancement department and the Elgin Community College Foundation, a separately incorporated charitable organization.
Serves as executive assistant to the Executive Director and recording secretary to the Foundation's Board of Directors, a 24-member body of independent volunteers, as well as the Emeritus Directors.
Responsible for confidentiality, proper handling, and processing of all donor gifts in all forms, including cash, check, online credit card, stock, in-kind, and other, following appropriate designations and providing appropriate charitable acknowledgement in a timely basis dependent on gift type.
Work is performed under minimal supervision and requires incumbent to exercise independent judgment, discretion, and decision-making skills.

Essential Responsibilities:
1. Leading projects with other members of the department team, serves as database administrator, including import/export of data from other systems; data integrity and health updates for NCOA, duplicate identification, and merge as needed. Responsible for project timeline and milestones.

2. Using CRM, completes appropriate gift handling and donation processing of all gift types (including cash, online, credit card, check, stock, in-kind, and other), designations, and pledge installment sequencing; provides timely and appropriate gift acknowledgement based on gift type and payment status;, and donor and financial record/file management.

3. Manages vendor relationship with Blackbaud (including The Raiser's Edge, Target Analytics, and Blackbaud Merchant Services) to evaluate new software upgrades and modules, resolve system support issues and escalated software support questions.

4. Creates, updates, and provides online gift processing and credit card acceptance web interface for general donations, special appeals, and events as needed.

5. Manages operations for Board of Directors, serving as recording secretary for the full Board, Executive Committee and Finance and Investment Committee.

6. Serves as Executive Assistant to the Executive Director. Manages all administrative and organization work of the office of Institutional Advancement and Foundation. Performs research and preparation of documents and reports for Board and Cabinet.

7. Completes department accounting activities.

8. Creates and maintains documented procedures for staff and students related to regular functions of the department.

9. Interviews, trains, and organizes workflow of 2-3 student workers who provide data entry, phone coverage, and other administrative support to this role and the department.

Essential Responsibilities Continued:

Other Responsibilities:
1. Perform other job-related duties as assigned which pertain to the job description.

2. Ability to work a flexible schedule, which includes days/evenings/weekends as needed by the department.

Work Relationships:
Does Not Supervise

Physical Demands:
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Moderate noise.

Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Outdoor weather conditions.

Working Environment:
Office

Required Qualifications:
1. Associate's degree (AA) in business or computer science or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.

2. Minimum three (3) years of progressively responsible administrative and professional experience in working with executive level constituents.

3. Proficient with Blackbaud's Raiser's Edge customer relations database software or similar package.

4. Excellent customer service skills and superior phone etiquette.

5. Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint and Access.

6. Ability to follow test plans for system upgrades and enhancements.

7. Ability to collect, validate, and analyze data, create reports, and make recommendations on processes, campaigns, etc.

8. Excellent written, oral, and presentation communication skills.

9. Ability to identify areas for improvement and streamline processes and procedures while maintaining quality and accuracy.

10. Knowledge of accounting principles with a minimum of (1) year of bookkeeping experience.

11. Strong organizational and time management skills, capable of managing multiple projects amid frequent disruptions while organizing and overseeing work of student workers and contracted vendors.

12. Ability to comprehend and put into practice local, state and federal regulations

13. Ability to maintain confidential information and exhibit the highest level of ethical and professional behavior.

14. Knowledge of ERP and payment processing systems.

15. Ability to work a flexible schedule, which includes days/evenings/weekends as needed by the department.

Desired Qualifications:
1. Blackbaud Raiser's Edge bCRE or Raiser's Edge bCRE-Pro certifications preferred or similar CRM certification desirable.

2. Project management experience preferred.

3. Ellucian Colleague preferred.

Special Instructions to Applicants:
Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 5/10/2018 and meet the posted minimum qualifications will receive full consideration.

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:
Resume/Curriculum Vitae


To apply please click here!