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MiraCosta College

Location: OceansideCA 92056 Document ID: AC033-4E4A Posted on: 2018-02-2102/21/2018 Job Type: Regular

Job Schedule:Full-time
2018-03-23
 

Secretary II - Student Life & Leadership



Secretary II - Student Life & Leadership

MiraCosta College


To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu

Discipline or Department: Student Services

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $4663.33 per month

Working Hours: One regular, full-time, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 a.m. - 4:30 p.m. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
APPLICATION PROCEDURE:
If you have not previously passed the MiraCosta College Secretarial In-Basket Test, you are expected to be present on either Friday, January 26, 2018, at 2:30 p.m. OR Friday, February 9, 2018 at 2:30 p.m. OR Friday, February 23, 2018 at 2:30 p.m. to take it. The test will not be given at any other times. Failure to take the test at one of the appointed times and places will eliminate you from the applicant pool.
January 26, 2018 the test will be held in Rooms 3606 and 3608, February 9, 2018 the test will be held in Rooms 3608 and 3609, and February 23, 2018 the test will be held in Rooms 3102 and 3106; all on the Oceanside campus at One Barnard Drive, Oceanside, CA 92056. All tests will begin promptly at 2:30 p.m. No one arriving after 2:30 p.m. will be admitted. Please call 760.795.6854 if you have any questions. NOTE: A visitor parking permit is required and can be obtained at the Campus Police Office, Bldg. 1100.

Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Keyboarding test results for 60 net words per minute. Self-administered online test results are acceptable. Official certificates are not required. Copy of results (certificate or screen shot) from administering site must clearly state your name, net words per minute and name of the source used for the keyboarding/typing test. Please review this document after you have attached it to your application. NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Have you previously taken the Secretarial In-Basket Test at MiraCosta College? Yes or No

- If you have previously taken the Secretarial In-Basket Test at MiraCosta College, please list the approximate date that you took the test. If you have not previously taken the test, please enter N/A.

- I understand that if I have not previously taken and passed the Secretarial In-Basket Test at MiraCosta College, I am expected to take the test on Friday, January 26, 2018, 2:30 - 4:00 p.m. in Rooms 3606 and 3608 OR on Friday February 9, 2018 2:30 - 4:00 p.m. in Rooms 3608 and 3609 OR on Friday, February 23, 2018 2:30 - 4:00 p.m. in Rooms 3102 and 3106 on the Oceanside campus at One Barnard Drive, Oceanside, CA 92056. No other notice will be given. Yes or No


The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
Performs a variety of complex secretarial duties and administrative/organizational support for the Office of Student Life & Leadership and its programs.

Representative Duties:
1. Perform secretarial duties for an assigned supervisor and other office staff, relieving the supervisor of a variety of technical and administrative duties; assist others assigned to supervisor by performing secretarial and clerical duties including: receive visitors, schedule appointments, screen visitors and phone calls and refer to appropriate staff members. Receive, open and distribute mail; identify and refer matters to the assigned supervisor or staff member in order of priority. (E)

2. Compose and/or type correspondence; prepare reports; report information in person or by telephone where judgment, knowledge and interpretation of policies and regulations may be necessary. Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations. Maintain department/program web page(s). (E)

3. Prepare and type a variety of agendas, memoranda, minutes, contracts and other materials including material of a confidential nature; record and transcribe minutes from a variety of meetings. (E)

4. Arrange and schedule a variety of meetings and conferences; establish and maintain complex interrelated filing systems; make travel arrangements for department/program personnel.

5. Order and maintain office supplies and equipment; prepare and process purchase requisitions according to approved procedures; schedule maintenance and repair of equipment.

6. Communicate with District and outside sources to resolve problems, provide or receive information. Disseminate information from supervisor to staff; serve as liaison between supervisor and staff. (E)

7. Review reports and maintain records of expenditures; assist in preparing budget reports.

8. Hire, supervise and train, provide work direction and guidance to student workers, temporary staff and others as assigned. (E)

9. May support planning and logistics for events put on by the department or program. Responsibilities may include making room reservations; working with vendors; requesting facilities set up; preparation of purchase requisitions; ordering invitations and food.

10. Perform related duties as assigned.

Type of Benefits:
A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. High school diploma or the equivalent; AND
(To view MiraCosta College's equivalency guidelines for classified positions go to http://www.miracosta.edu/administrative/hr/downloads/Equivalency_Guidelines_for_Classifie d_Positions.pdf.)

2. One year of related work experience.
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

3. Passing score on the MiraCosta College Secretarial In-Basket Test.

4. Ability to type/keyboard at 60 net words per minute.

Desirable Qualifications:
1. Previous experience working in an education setting 2. Previous experience working with computer systems and office applications such as Outlook, Excel, and Word.

Licenses and Other Requirements:


Closing Date: 2/21/2018

First Screening Date:

Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the colleges Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.





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