Title
Administrative Assistant II
Posting Number
S00392JP
Department
Leadership Gifts
Job Summary

The Administrative Assistant II supports the Associate Vice President and Leadership Gift Officers who travel frequently to work with Bowdoin alumni and parents. Key functions of the position include providing administrative, clerical, and organizational support with the highest degree of accuracy and confidentiality, with tasks ranging from: coordinating travel and meetings; managing calendars; assisting with fundraising reports and donor communication; data management; and support for event planning and overall office operations within the entire Office of Development and Alumni Relations.

Education/Skills Requirements

At least two years of administrative support experience in an office environment is required. A high school diploma or GED equivalent is required, and a college degree or course work is preferred.

Experience Requirements and/or Equivalents

A successful candidate must possess: excellent organizational, interpersonal, and communication skills; a high level of proficiency with Microsoft Office; strong typing, grammar and spelling skills; excellent phone manner; the ability to maintain organized records; and the ability to maintain a high level of accuracy while working under the pressure of details and deadlines with a degree of flexibility. The Administrative Assistant II must also have: a strong sense of teamwork; the capacity to maintain confidentiality; the ability to communicate with a variety of constituencies on behalf of the College; and the capability to prioritize work and operate independently.

Standard Work Days and Hours

8:30 AM to 5:00 PM with one hour for lunch (37.5 hours per week, with occasional overtime)

About Bowdoin

Bowdoin College is a highly selective liberal arts college, enrolling approximately 1,800 students. Through a need-blind admissions policy, the College meets 100% of students' demonstrated financial need with no loans. 32% of students identify as students of color, an additional 5% are international, and 45% receive financial aid. Bowdoin is a dynamic living and learning community committed to fostering pluralism, building intentional community, and nurturing a commitment to the common good.

The College seeks academically and culturally diverse faculty and staff, welcoming applicants from diverse backgrounds, and/or who have experience working collaboratively with diverse populations. Bowdoin is set in the coastal New England town of Brunswick, Maine. Brunswick, a town of 22,000 residents, brings together elements of both city and country living including cultural offerings, a variety of restaurants, and four season activities for outdoor enthusiasts. Bowdoin's historic 215-acre campus, comprising 120+ buildings, is a brief walk to downtown Brunswick, and is 25 miles from Portland and about 120 miles from Boston.

Shift

Employment Category
Full Time Year Round
FTE
0.94
Benefits Eligible
Yes
Pay Type
Hourly
Background Check Package Requirements
Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
10/16/2017
Applications Accepted Until

Open Until Filled
Yes
Type of Posting
Internal/External
Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.



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Bowdoin College is committed to diversity, inclusion and equality, and is an equal opportunity employer. We encourage inquiries from candidates who will enrich and contribute to the cultural and ethnic diversity of our College. Bowdoin College does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin, or disability status in employment, or in our education programs.