Cal Poly, San Luis Obispo
Executive Assistant to the President
Department: President (145000)
College/Division: President
Salary Range: $4,978 - $10,727 per month. (Anticipated hiring range: $4,978 - $7,500 per month.)
Position Description:
***THIS POSITION IS OPEN UNTIL FILLED***
The President is the Chief Executive Officer of the university and is responsible for the entire university and its effective functioning. The Office of the President is committed to the pursuit of academic excellence, student success, service, and community partnership through innovative leadership and collaboration. As stewards of Cal Poly, and in alliance with campus constituents, the presidential staff supports the vision of the university president and the 'Learn by Doing' educational experience.
The President's immediate office staff include: Associate Vice President & Chief of Staff, Executive Director of Administrative Operations, Executive Assistant to the President, Executive Assistant to the Chief of Staff, Assistant for Presidential Events and Programs and Administrative Assistant for Communications & Records.
Reporting directly to the Associate Vice President & Chief of Staff, the purpose of this position is to act independently as assistant to the president on the president's professional calendar, time management, travel and schedule, president's projects, represent the president in the planning of selected events, including coordination of special events, and facilitate presidential initiatives and programs. The Executive Assistant to the President supports the administrative duties of the Office of the President and is the primary liaison for the President's spouse for the coordination of calendar and interactions on behalf of the university. This position will have access to a variety of resources to perform duties that normally require access to confidential information including that which directly relates to official collective bargaining negotiations or strategy and executive personnel matters.
NOTE: To view the full position description including all the Duties and Responsibilities click here
The President is the Chief Executive Officer of the university and is responsible for the entire university and its effective functioning. The Office of the President is committed to the pursuit of academic excellence, student success, service, and community partnership through innovative leadership and collaboration. As stewards of Cal Poly, and in alliance with campus constituents, the presidential staff supports the vision of the university president and the 'Learn by Doing' educational experience.
The President's immediate office staff include: Associate Vice President & Chief of Staff, Executive Director of Administrative Operations, Executive Assistant to the President, Executive Assistant to the Chief of Staff, Assistant for Presidential Events and Programs and Administrative Assistant for Communications & Records.
Reporting directly to the Associate Vice President & Chief of Staff, the purpose of this position is to act independently as assistant to the president on the president's professional calendar, time management, travel and schedule, president's projects, represent the president in the planning of selected events, including coordination of special events, and facilitate presidential initiatives and programs. The Executive Assistant to the President supports the administrative duties of the Office of the President and is the primary liaison for the President's spouse for the coordination of calendar and interactions on behalf of the university. This position will have access to a variety of resources to perform duties that normally require access to confidential information including that which directly relates to official collective bargaining negotiations or strategy and executive personnel matters.
Minimum Qualifications (Staff Only):
Equivalent to graduation from a four-year college or university. Five years of progressively responsible administrative experience as secretary, executive secretary or senior level staff assistant. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Required Qualifications:
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be willing to travel and attend training programs off-site for occasional professional development.
This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Requisition Number: 104479
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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