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San Jose State University

Location: San JoseCA 95192 Document ID: AA393-59G3 Posted on: 2017-09-0409/04/2017 Job Type: Regular

Job Schedule:Full-time
2017-10-04
 

Scholarship Coordinator and Financial Aid Counselor



Scholarship Coordinator and Financial Aid Counselor
San Jose State University

Job ID: 23837
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Code: 3086, Range 1
Department: Financial Aid and Scholarship Office

About the Position:

The Scholarship Coordinator and Financial Aid Counselor performs functions under the general supervision of the Director of Financial Aid and Scholarships with an indirect reporting line to the Assistant Director of Counseling and Advising, but works independently to provide a variety of coordinating and advising services in support of Financial Aid Counseling. The position administers the scholarship programs and related office functions to include maintaining scholarship applicant and award information in the Academic Works Database, interact with academic departments in the applicant selection process, markets scholarship application information, responds to scholarship inquiries, and verifies initial and continued eligibility for various scholarship programs.

Responsibilities include but are not limited to the following:
- Administers and coordinates categories of scholarships including donor directed, departmental, and campus based. Makes recommendations on CSU and departmental scholarships and selects scholarship recipients based on application data and in person interviews. Assists and meets with Director and/or Assistant Director to determine scholarship priorities, policies, and procedures.
- In coordination with the Director, provide oversight of the scholarship application process, selection of recipients and awarding process. Coordinate new scholarship applications to provide a standardized format for the core elements common to all applications. Oversee the collection, preparation, screen, and distribution of materials for scholarship selection committees.
- Collaborate with the Management Team to analyze data and office practices, and recommend policy or procedural changes for all scholarship aid programs for inclusion within the Scholarship Policies and Procedures Manual for the office and another for our campus partners.
- Coordinate with the SJSU University Advancement Office to determine the annual allocations (funds available for awarding) for the scholarship accounts for each academic year and report the allocations to the appropriate departments in a timely manner through database reports.
- Participate in the development of awarding criteria and procedures in collaboration with University Advancement that meet the administrative needs and strategic goals of the University as well as serving the donor's intent with regard to newly drafted donor agreements.
- Monitor unutilized scholarship funds to determine what action must be taken regarding the funds.
- Develops and maintains the Scholarship website for on-line scholarship applications and scholarship searches.
- Develops and maintains the Scholarship database, Academic Works, of all criteria, award history and payment reconciliation using the PeopleSoft financials to balance scholarship accounts. Utilizes the PeopleSoft Student Administration Financial Aid Module to determine scholarship eligibility.


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