Position Vacancy ID:

101315

Employment Class:

University Staff-Ongoing

Working Title:

Payroll & Benefits Specialist

Official Title:

PAY & BEN SPECIALIST(21311)

Hiring Department:

A852430-UNIVERSITY HOUSING/HUMAN RESOURCES/ HR ADM

FTE:

100%

Term:

This is an Ongoing appointment

Advertised Salary:

Minimum $19

Job Summary:

The Division of University Housing is committed to providing an exceptional workplace for its workforce of approximately 450 career staff members and over 2,000 students. University Housing provides a work environment that is focused on customer service and a commitment to students. Employee engagement and professional development are also priorities. University Housing operates nineteen residence halls across the University of Wisconsin?Madison campus, providing a home to over 7,400 undergraduate students. We also operate three apartment communities, serving about 3,000 graduate students, academic staff, postdoctoral researchers, faculty, and their families. In addition, we manage seven dining venues across campus, and provide conference group and youth camp housing throughout the summer months.

University Housing is divided into six main departments: Administration, Dining & Culinary Services, Residence Hall Facilities, Residence Life, Information Technology, and University Apartments. Whether we?re launching new academic support services, testing out a new recipe, renovating resident rooms, organizing welcome events, cleaning our facilities, or inviting a new summer youth camp to campus, everything that we do is to support the mission of the University and fulfill University Housing?s goal to be, ?The place everyone wants to live.?

University Housing is an essential services provider and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close as our services must be maintained at all times.

The University Housing Human Resources Department serves all housing employee categories - full time, student, and temporary. Departmental scope ranges from payroll/benefits, to overseeing a robust student employment program and to recruitment, employee relations, leave of absences for the fulltime staff. The Department is comprised of 17 members, plus student employees.

Under the general supervision of the Payroll & Benefits Supervisor, process payroll for approximately 350 permanent University and Temporary Employees, 1,700 Student and 100 Academic Staff employees from a diverse group of departments within our division. This position works closely with the rest of the Human Resources team in a fast paced, high-volume work environment.

The incumbent in this role is expected to maintain the day to day operations of the Housing Payroll Office, accurately process biweekly and monthly payrolls using a variety of technical systems and programs, resolve payroll & benefits related questions, and provide excellent customer service to employees and supervisors. This position is also responsible for the tracking and reporting of worked hours to maintain compliance with the Affordable Care Act, and of lost time for Worker?s Compensation reporting. This position also assists employees who are experiencing benefits changes to provide information, answer questions, and assist with the completion and processing of insurance forms. The incumbent in this role is expected to coordinate the employee performance evaluation tracking and reminder process, and will be providing rotating coverage in the main Human Resources Office ? assisting visitors with employment paperwork and questions. In addition, this position requires decision making, initiative, critical thinking & problem solving, independent judgment & action, discretion, and an ability to effectively communicate with a diverse variety of customers with unique questions and needs. The incumbent in this position is expected to demonstrate a high level of accountability and administrative ability, and must work effectively within a work team.

Human Resources is committed to demonstrating our Division of University Housing Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

Requirements:

- One or more years previous Payroll or Benefits experience preferred
- One or more years previous experience preforming and auditing data entry preferred
- Two or more years previous experience providing customer service, specifically troubleshooting issues and communicating complicated messages preferred
- One or more years of professional office experience preferred

Schedule Comment:

Primary schedule below. Schedule alterations as operations and position expectations demand.

Office hours are 7:45am - 4:30pm; extra hours as priorities and payroll schedule dictate.

Contact:

Ashley Wright-Lannoy
HR@housing.wisc.edu
608-262-2766
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:

To apply online, applicants must submit a resume, work history and references within the online application system. Within the work history, please complete all fields, including dates of employment.

Please identify three professional references that will be able to speak towards your performance in your current and/or most recent positions. University Housing requires that at least two of the three references be either your current or most recent supervisors. When listing your references to contact, please include the following information:
- Name
-Title of their position and relationship to you
-Phone number
-E-mail address

Online applications must be received by 11:55pm on Monday, March 27, 2017. Failure to submit complete application materials will result in ineligibility for this position. A criminal background check will be conducted on all finalists. The starting rate for this position will be between $19.00 to $22.00 per hour, based on qualifications.

By applying for this vacancy, applicants will be considered for all current or upcoming University Housing vacancies in this title. For a full list, visit www.housing.wisc.edu/jobs-career.htm.

Additional Link:
Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: 13 Mar 2017 Central Daylight Time
Applications Close: 27 Mar 2017 11:55 PM Central Daylight Time


To apply please click here!