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University of Wisconsin - Madison

Location: MadisonWI 53705 Document ID: AC073-0LCO Posted on: 2018-04-0904/09/2018 Job Type: Regular

Job Schedule:Full-time
2018-05-09
 

OFFICE OPERATIONS ASSOCIATE


Position Vacancy ID:
104051

Employment Class:
University Staff-Ongoing

Working Title:
Office Operations Associate

Official Title:
OFFICE OPER ASSOCIATE(16160)

Hiring Department:
A532000-MEDICAL SCHOOL/FAMILY MED/FAMILY MED

FTE:
100%

Term:
This is an Ongoing appointment

Advertised Salary:
Minimum $14.25

Job Summary:
Function as the first line representative for the Department of Family Medicine and Community Health (DFMCH) housed at Alumni Hall. This position will support the Business Services office, the DFMCH Finance team, and the department as a whole in an administrative capacity in the front desk position.

Position responsibilities require excellent administrative, organizational, interpersonal, and computer skills. The person in this position must present a positive and caring customer service attitude in all personal and telephone interactions and communicate effectively with faculty, staff, students, residents, and the general public utilizing discretion and confidentiality when handling sensitive information. Position requires the ability to multitask, exercise initiative, self-motivation, independent judgment and action. This position may oversee the activities of other reception staff. Duties are performed under general supervision and the position reports to the Business Office Manager.

Requirements:


Additional Requirements:
The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Starting pay is based on experience, with a minimum starting rate of $15.50 per hour.

Requirements:
Ability to greet guests and act as point of contact for internal and external guests.
Knowledge in use of Microsoft Office: Excel, Word, PowerPoint.
Exceptional organization skills.
Excellent time management skills and ability to multi-task.

Schedule Comment:
Monday through Friday, 7:00 am to 3:30 pm.
Some early morning and evening hours may be required.
Ability to stay until 5:00 pm to cover planned absences.

Flexibility in hours may be considered of they meet operational needs:
-Monday, Tuesday, Thursday, Friday (10 hour days)
-9 hour days (one half-day off each week or one full-day off every other week)

Contact:
Taylor Spitzig
taylor.spitzig@fammed.wisc.edu
608-265-0641
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To begin the application process, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter breifly describing your qualifications relevant to the position.

Additional Link:
Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Feb 20 2018 Central Standard Time
Applications Close: Apr 9 2018 11:55 PM Central Daylight Time


To apply please click here!