Position Vacancy ID:
95014-AS

Employment Class:
Academic Staff-Renewable

Working Title:
DFMCH Research - Associate Administrative Program Specialist

Official Title:
ASSOC ADMIN PRGM SPEC(R07FN)

Hiring Department:
A532007-MEDICAL SCHOOL/FAMILY MED/RES GRANTS

FTE:
50% - 100%

Anticipated Begin Date:
JULY 23, 2018

Term:
This is a renewable appointment.

Advertised Salary:
Negotiable
ANNUAL (12 months)

Degree and area of specialization:
Bachelor's degree in health care administration, biological sciences, social sciences, business management, or related field preferred OR will consider a candidate with relevant research administrative experience.

Minimum number of years and type of relevant work experience:
At least 3 years of experience providing administrative support or leadership in a professional academic, research, public health, community, or clinical health care setting required.

Prior experience working with confidential or sensitive information preferred.

Experience scheduling meetings and maintaining multiple calendars is strongly favored. Knowledge of clinical/health research principles preferred.

Skill with variety of spreadsheet or PC based tools including proficiency with Word processing (Word), Adobe PDF, Microsoft PowerPoint and Excel (ability to create spreadsheets and formulas, navigate large and complicated spreadsheets) is required.

Ability to use web-based resources such as those for information retrieval for UW requirements, funding agency requirements, federal regulations, COS network of scientists, and the CRISP NIH database of research proposals. Prior experience using these resources is preferred.

Existing knowledge of University policies and procedures including travel and purchasing is preferred.

Existing knowledge of grants and associated compliance regulations is preferred.

License or Certificate:


Position Summary:
The UW Department of Family Medicine and Community Health (DFMCH) is one of the largest and most complex clinical departments in the UW Madison School of Medicine and Public Health. DFMCH currently has over 941 faculty, staff and students as well as 339 adjunct faculty. The DFMCH manages clinics and programs in several statewide operational areas including a pre-doctoral program and a Physician Assistant Program, and operates a statewide primary care residency program consisting of seven residency clinic sites; two in northern Wisconsin located in Eau Claire and Augusta, four in the Madison area located in Belleville, Northeast, Verona and Wingra, and one in Baraboo.

The DFMCH Research program currently consists of 15 faculty and scientists supported by approximately 38 program staff. The UW DFMCH is currently one of the top Family Medicine departments in federal funding. The department has multiple faculty with NIH funded research programs, and administers HRSA and NCCAM research fellowships that serve nine fellows.

This position provides the primary administrative support for the faculty and staff in DFMCH Core Research Services (CRS), Wisconsin Research and Education Network (WREN), and PI research programs. This position provides technical and compliance support and must maintain knowledge of complex policies and regulations guiding the research function. This position also coordinates the DFMCH Small Grants Program.

The primary skills needed include the ability to communicate clearly with multiple faculty and staff, the ability to multi-task projects, ability to use web resources for research support, and work with the Core Research Services and WREN leadership to determine priorities. This position also requires excellent administrative, organizational, and interpersonal skills, as well as considerable independence in planning, organizing and implementation. It requires the ability to deal with the diverse elements of the academic and research environment, varying needs of individual research investigators and the willingness and ability to manage competing priorities. Some duties include assisting in the preparation of grants and journal articles for submission, knowledge of and assistance with obtaining appropriate copyright agreements, monitoring compliance with Human Subject/HIPAA training, assisting in the completion and submission of IRB applications, coordinating DFMCH research and WREN web content, accessing and using web based information to support researchers and assisting DFMCH principal investigators in the gathering of data and materials in preparation of grant proposals. Duties are performed under limited supervision and the position reports directly to the DFMCH Core Research Services - Research Program Manager III with a matrixed reporting structure to WREN leadership.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Additional Information:
This position is expected to be staffed full-time.

Contact:
Taylor Spitzig
taylor.spitzig@fammed.wisc.edu
608-265-0641
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To Apply, please click on "Apply Now" and submit your letter of interest and resume.

Your letter of interest MUST address your qualifications as they pertain to this position including:
- Describe your work experience in a medical, research or higher educational setting.
- Describe your previous experience in research and grant activities with knowledge of NIH and other federal and university regulations for the conduct of clinical research required.
- Requirements for sensitivity and confidentiality in your past work.
- Relevant technical skills you possess working with Microsoft Office software products and your relative proficiency with these products.

Additional Link:
Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Jun 27 2018 Central Daylight Time
Applications Close: Jul 18 2018 11:55 PM Central Daylight Time


To apply please click here!