Position Vacancy ID:
97192-AS

Employment Class:
Academic Staff-Renewable

Working Title:
Data Collection & Reporting Specialist

Official Title:
FACILITIES PLAN SPEC(S06DN)

Hiring Department(s):
A718500-FACILITIES PLNG AND MGMT/SPACE MGMT/SPACE MGMT

FTE:
100%

Anticipated Begin Date:
MAY 13, 2019

Term:
This is a renewable appointment.

Advertised Salary:
Minimum $43,000 ANNUAL (12 months)
Depending on Qualifications

Degree and area of specialization:
Bachelor's degree from an accredited college or university with major studies in Data Management, Space Planning or a related field preferred. An Associate's Degree or every two years of professional work experience as in Data Management or Space Planning related field equals one year of applicable university-level requirement.

Minimum number of years and type of relevant work experience:
Experience and requirements:
- 2-5 years' experience in space planning or related field
- Working knowledge of report writing tools (i.e. - Crystal Reports)
- Proficiency with MS Office including Excel, Word, and Outlook

Additional experience and skills preferred:
- Experience with data visualization software (i.e. - Tableau, BIRT)
- Knowledge of administrative structure and functional requirements of facilities in higher education
- Knowledge of Higher Education Facilities Inventory Classification Manual (FICM) space codes

License or Certificate:


Position Summary:
This position provides data collection and analytic services within the Space Management Office at UW-Madison. The Space Management Office, with the Division of Facilities Planning and Management, provides the analytical infrastructure for informed decisions about the University's space utilization and the higher education learning environment. Work is performed under the general supervision of the Assistant Director of the Space Management Office.

The Space Management Office collects and maintains room-level data in UW-Madison's space inventory system for approximately 29 million gross square feet across owned and leased facilities. This position ensures the timeliness and accuracy of that data and supports various required and ad hoc reports related to facilities and space utilization.

Responsibilities include collection and analysis of space data; ensuring accuracy and timeliness of facilities data; contributing to the federal Facilities and Administration audit; contributing to the management of UW-Madison's space inventory system; assisting with and supporting standard and ad hoc reports; and contributing to file management, process documentation/improvement, and general office administration.

The position requires excellent communication skills and the ability to work independently while maintaining strong team relationships.

The Division of Facilities Planning and Management is committed to promoting respect and civility in the workplace. Staff serves as role models by practicing exemplary behaviors when working with customers, fellow staff members, students, and visitors. The mission of Facilities Planning and Management is to provide a physical environment which supports learning, working, living, and playing. The organization is committed to stewardship of resources in support of the academic and strategic objectives of the University of Wisconsin-Madison.

Additional Information:
- Excellent attention to detail in all aspects of work.
- Excellent analytical and critical thinking skills.
- Ability to read floor plans and understand space arrangements and relationships.
- Ability to organize, evaluate, and present information effectively.
- General knowledge of facility planning, design, and construction.
- Proficient in MS Office applications such as Word, Excel, and Outlook.
- Working knowledge of a variety of analysis tools and the ability to learn new software rapidly. Examples - Crystal Reports, AutoCAD, Tableau, INSITE, AssetWorks.
- General knowledge of research universities and teaching needs in a higher education setting.
- Demonstrated ability to produce quality work at a rapid pace.
- Ability to work independently while maintaining strong team connections.
- Ability to manage multiple projects and tasks effectively.
- Effective oral and written communication techniques.
- Ability to independently deal with sensitive information tactfully and confidentially.
- Ability to establish and maintain professional working relationships across a wide range of individuals ranging from senior academic or administrative campus leaders to blue collar campus staff.
- Ability to support and encourage diversity in the workplace.
- Skill and commitment to provide quality customer service in an efficient and effective manner.

Contact:
Dawn Bierman
dawn.bierman@wisc.edu
608-265-4057
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To be considered, applications must be submitted online. Applicants must upload a resume and cover letter. Your cover letter should specifically address the Required Qualifications listed in the Relevant Work Experience section.

Additional Link:
Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Jan 7 2019 Central Standard Time
Applications Close: May 8 2019 11:55 PM Central Daylight Time


To apply please click here!