Position Vacancy ID:
95852-LI

Employment Class:
Limited

Working Title:
Asst Director, Facilities Management & Assessment

Official Title:
ASST DIR, UNSPEC (10)(M96LN)

Hiring Department(s):
A715100-FACILITIES PLNG AND MGMT/FP&M PP DIRECTOR'S OFFICE

FTE:
100%

Anticipated Begin Date:
NOVEMBER 01, 2018

Term:
N/A

Advertised Salary:
Minimum $95,000 ANNUAL (12 months)
Depending on Qualifications

Degree and area of specialization:
Bachelor's degree with major studies in facility management, construction, architecture, and/or engineering related discipline from an accredited institution of higher education required.

Minimum number of years and type of relevant work experience:
A minimum of 10 years of progressively responsible experience inin facility management, construction, architecture, and/or engineering.

Demonstrated experience and knowledge of mechanical, electrical, plumbing and architectural systems with a strong research focus.

Demonstrated experience of principles, practices, concepts, and theories of facilities management, mechanical and building architectural systems, hazardous materials identification, project identification and development, finance, budgeting and cost accounting.


License or Certificate:


Position Summary:
This position serves as one of the primary analysts and advisors to the UW-Madison Physical Plant Executive Director on administrative and managerial matters to ensure effective and efficient facilities management, maintenance, and repair. The position is responsible for planning and coordinating work execution in support of the customer's requirements related to the campus mission. This includes oversight of Work Intake, Service Desk operations, Customer Liaison functions, Facility Condition Assessment Programs and support to Work Intake Board.

The University of Wisconsin-Madison consists of some 60,000 students, faculty and staff housed in over 300 buildings containing more than 25,000,000 square feet on 900 acres of land. In addition, numerous research facilities are located throughout the State. The Skilled Trades & Specialized Crafts Program Section of the Physical Plant Department has direct and indirect responsibility for maintenance of these facilities working in conjunction with the mission of the University of Wisconsin to provide the best environment for its students and staff.

The position analyzes proposals and mandates issued by the State Division of Facilities Development & Management (DFDM), UW-System Administration (UWSA), Facilities Planning & Management (FP&M) the University community and in-house staff and management. The position works with DFDM, UWSA, the University Administration, the various UW-Madison Schools and Colleges, and other FP&M units to promote the department's activities and secure financial and organizational support and assistance from those agencies. The responsibilities of this position include analyzing program needs, collecting data and information, developing options and plans, issuing recommendations, establishing priorities and assuming leadership for implementation and oversight of the assigned projects and programs that achieve organizational goals and identify long-term planning strategies.

The successful candidate for this position must be knowledgeable in facilities management operations, financial management, benchmarking and metrics, project management, and construction/maintenance best practices. The candidate must maintain a clear understanding of issues related to the operation of the Skilled Trades & Specialized Crafts Program Section; applicable State and University rules and regulations, limitations and authority levels; annual work plans; budget management; customer relations; and outreach and marketing aspects for the various programs. This position serves as a liaison between the Skilled Trades & Specialized Crafts Program Section and its customers, staff, Madison campus administrators, UW-Administration, DFDM, and other state and city government officials.

This position also provides certain analysis and administration related to the operations architectural and engineering services; document management and facilities manual and electronic information libraries; DFDM's Small Project Program; Space Remodeling and Policies Committee (SRPC); Facilities Audit and Condition analysis operations and software programs; enhancement of the computerized facilities management software system (CMMS). This position must ensure reliable and efficient development, implementation, performance, enhancement, upkeep and reporting of the department's initiatives and the department's management by information philosophy of operation.

The University of Wisconsin-Madison, Facilities Planning and Management, Physical Plant, is committed to the highest standard of customer relation's standards for its customers, fellow staff members, students, and visitors. Staff will serve as role models by practicing exemplary behaviors when working with customers and fellow staff members.

Additional Information:
1. Requires broad and substantive knowledge and expertise of principles, practices, concepts, and theories of facilities management, mechanical and building architectural systems, hazardous materials identification, project identification and development, finance, budgeting and cost accounting.
2. Requires experience in leading multiple teams, programs, and functions.
3. Knowledge of the principles and practices of business management and public administration, including personnel, contracting, purchasing, stores, management, accounting and budget methods and procedures.
4. Possession of excellent leadership quality and ability to exercise positive directions for staff and customers.
5. Knowledge of Quality Improvement and other behavior based leadership principles and programs.
6. Knowledge of University-type facilities management organization policies and objectives and the ability to interpret and apply them in daily work activities.
7. Knowledge of management/team leadership methods, goal setting, meeting management and project management theories.
8. Knowledgeable in complex analysis, problem solving and decision making.
9. Knowledge of budgets, management information systems, public and customer relations, etc.
10. Knowledge of techniques to lead and facilitate groups and promote team building.
11. Knowledge of techniques of quantitative, fiscal and cost benefit impact analyses.
12. Knowledge of techniques of strategic planning and system analysis.
13. Knowledge of construction/maintenance best practices and project management.
14. Knowledge of applicable state and federal building codes, safety regulations, building systems.
15. Knowledge of project management, project estimating, work plan preparation and project change control concept.
16. Knowledge of techniques for most effective written, verbal and graphic presentation of data, analytical methods, reports and other information.
17. Knowledge of planning methodologies such as data collection, forecasting, modeling and alternative analysis techniques.
18. Knowledge of public relations techniques, negotiation and conflict resolution skills.
19. Knowledge of qualitative and quantitative policy analysis techniques.
20. Ability to coordinate complex issues and projects and provide innovative solutions to problems.
21. Knowledge of motivation and coaching techniques.
22. Knowledge of cost/benefit analysis and feasibility study techniques.
23. Knowledge of how to effectively communicate complex technical subjects to both technical and non-technical staff.
24. Knowledge of techniques for effective supervision of staff.
25. Knowledge of labor relations, union contracts and grievance procedures.
26. Knowledge of computer applications including database design and theory and applications design theory.
27. Knowledge of information processing systems structure and organization.
28. Knowledge of information systems analysis designs and structured programming techniques.
29. Knowledge of Relational Database theory and practice.
30. Knowledge of alternative techniques for analysis, design and implementation of data processing systems.
31. Knowledge of data processing methodologies analysis, programming and design techniques.
32. Knowledge of client/server terminology and concepts and Web-based computer technology.
33. Ability to maintain a professional and service oriented relationship with customers and co-workers.
34. Ability to be creative, flexible, self-motivated and quality oriented.
35. Possess good communication and interpersonal skills and exercise a strong sense of priority and time management.
36. Ability to present a neat, clean appearance.

Contact:
Dawn Bierman
dawn.bierman@wisc.edu
608-265-4057
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to Applicants:
To be considered, applications must be submitted online. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience.

Additional Link:
Full Position Details

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Sep 4 2018 Central Daylight Time
Applications Close: Oct 16 2018 11:55 PM Central Daylight Time


To apply please click here!