The Library Administrative Assistant and Facilities Coordinator has primary responsibility for the following:

• supporting the Dean of Library Services in an administrative function including scheduling, correspondence, and budgetary preparation;
• acting as the point person for all facilities projects, including placing orders for supplies and furniture, responding to complaints or issues in the facility, and placing appropriate work orders; and
• coordinating budget allocations and central administration for 200+ student employees and their supervisors across all areas of the Library.

Minimum Qualifications:
• Bachelor's degree and 3 or more years of relevant work experience required, or equivalent combination of education and experience.
• Proficiency with desktop technology tools, including Microsoft Office suite (Word, Excel, Powerpoint) or GSuite (Drive, Docs, Sheets, Presentations), and Adobe Suite (Acrobat, Photoshop, Illustrator, and InDesign).
• Proficiency and operational experience with hardware such as printers, scanners, photocopiers, and microform equipment.
• Demonstrated success in working effectively with students, faculty, staff, and colleagues; enthusiasm for delivering high quality service to an academic community.
• Aptitude and interest in continued development of technological skills.
• Poise and polished interpersonal skills and the ability to demonstrate understanding, courtesy, tact, empathy, concern, and politeness to others.
• Ability to manage and reconcile a student employment budget of approximately $200,000.
• Ability to work both independently and collaboratively.
• Ability to analyze and evaluate tasks as they relate to broader processes and goals.
• Ability to make prudent, fair, and sound decisions while anticipating long-range results, direct and indirect.
• Ability to prioritize constantly changing demands and many complex tasks with attention to detail and thoroughness.
• Ability to accommodate multiple, conflicting demands for commitment of effort.
• Creative problem-solving abilities, initiative, perseverance, and intellectual curiosity.
• Flexibility to adjust and thrive in a changing workplace.

Preferred Qualifications:
• Relevant work experience in a college or university library setting.

Physical Demands
ADA Statement:
Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement
Wheaton is a private coeducational liberal arts college within easy commuting distance of Boston and Providence. We have nearly 1,700 undergraduates from 40 U.S. States and more than 70 countries. Nearly 23% of our undergraduates are U.S. students of color and 11% are international citizens. Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.

Posting Date: 08/31/2018
Closing Date:
Open Until Filled Yes
Contact(s):
Office of Human Resources

Contact Phone/Extension: 508-286-8206
Contact Email: hr@wheatoncollege.edu
Contact Fax
Special Instructions to Candidates:

References

Supplemental Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

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