FLSA Status: Exempt - Part-time position (Flexible schedule consisting of 30-40 hours per week)
Salary: Commensurate with experience and education
Job Summary: The Manager Brite Advancement Data manages data entry functions of Brite Divinity School's Advancement office by overseeing all gift and pledge processing, which includes receipting, payroll deductions, memorials and honoraria, and acknowledgements; performing data entry operations; creating reports; tracking; and organizing projects as assigned. This position also is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives.
Duties and Essential Job Functions:
Manages all Brite advancement donor data; maintains all donor electronic and hard files; creates data reports as requested; completes information queries as requested; works with staff on development initiatives including annual fund, major gifts and special projects.
Performs data entry functions by analyzing and communicating data entry issues, including problems with data integrity, data design, coding and technical software issues; evaluates and implements strategies to improve workflow and accuracy of data; assists in the preparation of proposals as needed; provides monthly and quarterly gift data; and coordinates bi-annual trustee and donor giving reminders.
Maintains a high level of department accuracy by providing a centralized request reporting system to ensure the consistent on-time completion of ongoing maintenance and special data entry requests according to set guidelines and principles. Meets the annual goals for general operating support; tracks all aspects of annual fund giving, and collaborates on designing solicitation methods.
Provides oversight for gift log and donor acknowledgement process. Maintains updated information including address changes, donor information, alumni directory, lost alumni searches; maintains the accuracy of the Alumnae/i/Development database by researching graduate data, constituent addresses, spouse/student relationships, employment history and other bio/demo information.
Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing and transmitting data. Organizes work by collecting, maintaining and prioritizing information; managing department procedures; and updating records and inventory. Arranges meetings and special events, purchasing food, reserving facilities, preparing agendas and programs, and taking minutes.
Assists with public relations by greeting visitors and colleagues in person and on the telephone, answering or referring inquiries, and providing information and assistance. Monitors expenses by gathering and reporting budget information, monitoring invoices and purchase orders, and scheduling and reconciling expenditures. Facilitates department projects by creating and documenting the process to implement projects, monitoring project progress, coordinating activities, communicating with vendors, resolving problems and making recommendations for management approval.
Performs other related duties as assigned.
Job Requirements:
Required Education and Experience:
- Bachelor's Degree or equivalent years of experience.
- 2 years' experience in data entry or use of data processing techniques.
Preferred Education and Experience:
- Basic accounting skills preferable.
- Prior experience with Blackbaud preferable.
Knowledge, Skills & Abilities:
- Knowledge of office management methods and techniques.
- Skill in attending to details.
- Skill in communication and interpersonal skills and success in working in a team environment.
- Ability to perform investigative research in order to determine how and where to gain information necessary to maintain an up-to-date, accurate database and to augment Advancement research.
- Ability to communicate with both technical and non-technical personnel.
- Ability to create reports and query systems for information.
- Ability to interact with other departments in a tactful manner.
- Ability to schedule, plan and delegate work in order to complete projects requiring strict adherence to deadlines.
- Ability to learn quickly and retain information.
- Ability to work independently to meet deadlines.
Physical Requirements (With or Without Accommodations):
- Visual acuity to read information from computer screens, forms and other printed materials and information.
- Able to speak (enunciate) clearly in conversation and general communication.
- Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
- Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
- Lifting and moving objects and equipment up to 10 lbs.
Work Environment:
- Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
- There are no harmful environmental conditions present for this job.
- The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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