MSCC- Staff: Administrative Secretary - Fayetteville

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Administrative Secretary

Fayetteville Campus

Position number: #319

Annual Salary: $28,500 - $33,000

Applications deadline: July 26, 2018

Motlow State is the fastest growing college in Tennessee . We are located in the beautiful rolling hills of middle Tennessee and have four campuses that serve students from eleven counties. We offer a comprehensive benefits package which includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts.

General Function:

This position acts as personal secretary and performs complex administrative clerical functions. Assist the Assistant Dean in coordinating and managing the administrative office complex at the Center that provides academic services that include but are not limited to admissions, financial aid, student services, business office, testing, and adjunct/full-time faculty services.

Minimum Qualifications:

• High School diploma or equivalent.

• Three or more years' successful experience in an increasingly responsible secretarial, accounting, or clerical position.

Major Duties and Responsibilities:

(Duties and responsibilities listed are examples of work performed and may be modified as needs of the College may dictate)

• FACILITIES/OFFICE MANAGEMENT: Assures that facilities are open and operational as appropriate. Manage administrative office complex. Coordinate and direct work assignments for clerical staff, student workers, and lab assistants. Maintain phone-messaging system. Assist the Assistant Dean in formulating facility schedule. Orders and maintains office supplies.

• RECORDKEEPING/FISCAL MANAGEMENT: Manages petty cash fund and all daily monetary transactions, including but not limited to registration fees, test fees, library fees, and credit card transactions. Reconciles monthly the Fayetteville Campus accounts. Maintains the office filing system. Maintains records of work attendance and payroll reports for all office staff. Disperses financial aid checks.

• STUDENT SERVICES: Provides current and prospective students assistance in person, by phone, and by mail information concerning academic programs, admissions requirements, transfer requests, and financial aid. Enters student information into Banner, and provides counsel to students in the absence of the Assistant Dean. Assists the Assistant Dean in coordinating registration activities at the Center. Assists in student orientation programs.

• FACULTY SUPPORT SERVICES: Produces and copies syllabi, exams, quizzes, and handouts. Coordinates equipment needs and keeps faculty informed concerning any changes in facility schedule. Assists with ITV course needs and smart classroom equipment. Maintains the course schedule and facility schedule for the campus. Assigns mailboxes and provides other preparation for full-time and adjunct faculty members.

• OTHER SECRETARIAL/ADMINISTRATIVE DUTIES: Routes incoming mail, prepares correspondence, memorandums, administrative reports, requisitions, and meeting minutes. Assists with FLAC reporting. Prepares reports and performs other duties as required by the Assistant Dean. Conducts testing when needed.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone (931) 393-1541, TDD (931 393-1621)

E-mail: rkeel@mscc.edu

Website: www.mscc.edu

Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA employer



To apply please click here!