Administrative Associate
Volunteer State Community College

Position Summary: To provide administrative support for the Office of Human Resources, to deliver excellent customer service, and to ensure efficient operation of the front office.

Duties and Responsibilities: Greets visitors to the department and directs them appropriately after determining their needs and the nature of their business. Answers telephone, provides routine information, and routes calls properly. Assists both callers and visitors with the on-line application process, answers applicants' questions, and instructs them on specific steps of the process. Receives, date stamps, separates, and distributes incoming mail and paperwork. Creates new hire packets for adjunct instructors and temporary employees. Assists employees with new hire paperwork and other forms; produces employee ID cards. Works with confidential information and documentation. Monitors and maintains adequate office supplies and equipment. Monitors and tracks Procurement Card activity, department purchasing, check requests, and Human Resources budget; informs Director of necessary budget changes and/or additions. Schedules rooms and submits work orders for office. Assists with annual enrollment, benefits fair, convocation, service awards, and other department events. Performs a variety of other clerical tasks to support the Office of Human Resources including filing, photocopying, scanning, preparing correspondence, and maintaining all filing systems. Cross trains with other staff and performs those tasks and duties as needed. Other duties as assigned.

Required Qualifications: High school diploma or equivalent. Two (2) years of experience in an office environment.

Preferred Qualifications: Associates Degree. Experience in Human Resources and/or higher education. Experience with Banner and/or Cornerstone.

Knowledge, Skills, Abilities, and Work Characteristics: Knowledge of administrative procedures, modern office practices, and equipment. Ability to maintain confidentiality. Excellent written and oral communication skills. Ability to handle multiple tasks simultaneously and meet deadlines. Must be detail oriented, highly organized and self-motivated. Proficient with Microsoft Office applications such as Excel, Word and Outlook. Must be committed to a positive customer service philosophy. Ability to establish and maintain effective working relationships with a diverse group of individuals. Ability to work independently and as part of a team.

Pay Rate: 26,940.00 - 32,330.00 annual salary depending on experience

Posting Date: 4/1/2019

Closing Date:

Open until Filled: Yes

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

For Full Application Instructions and Position Description, visit: https://tbr.csod.com/ats/careersite/jobdetails.aspx?site=13&c=tbr&id=2483






Copyright 2017 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-7b45b05b5ff6fc41a56e32e2486cad1f