Secretary/Typist (Reg FT)

Community College of Allegheny County

General Summary
Performs a variety of general secretarial duties for a major campus activity or department.

Job Duties

1. Prepares reports, correspondence and forms including exams, syllabi, schedules, class materials and minutes of meetings.
   
2. Screens phone calls; receives and directs visitors; receives, sorts and delivers mail.
   
3. Establishes and maintains various files, records and logs.
   
4. Prepares materials for bulk mailings.
   
5. Responds to inquiries tactfully and courteously and answer questions and provide information in person and by telephone.
   
6. Performs other related duties as required or assigned.

Secondary Duties (If applicable): May be required to take and transcribe oral dictation; record and maintain budgetary information; schedule rooms and facilities; maintain and process payroll forms and records; assign work to work-study students; train newly hired employees; maintain and process orders for supplies, operate switchboard and assist with registration. May require shorthand of 80 WPM.

Job Specifications
Must be able to communicate effectively and follow written and oral instructions. Able to accurately type, file and record information. Failure to meet deadlines could result in delay.

Education and Experience: High school education or equivalent and some secretarial experience gained through previous job related training or education.

Certifications/Licensures: N/A.

Skill Requirements: Must be able to type 50 WPM and operate various office equipment, including a personal computer and appropriate software packages or equivalent. Requires proficiency in College supported software. Should possess good communication, interpersonal and clerical skills.

Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Ability to communicate effectively and follow written and oral instructions.

Work location and additional information
As an applicant, please anticipate taking job specific tests that may be administered if selected for testing.

Current CCAC SEIU Staff: Please be sure to submit a completed Request for Internal Transfer or Promotion form. Also be sure to submit an up to date completed CCAC application online.

Day and hours (for hourly position)
Monday - Friday 8:30 am - 4:30pm (non-peak periods);

During extended peak enrollment periods, schedule will be
Monday 3:00pm - 7:00pm;
Tuesday, Wednesday, Thursday 11:00am - 7:00pm;
Friday 8:30am - 4:30pm;
Saturday 9:30am - 1:00pm

Additional hours, especially during peak periods, may be needed to meet the needs of the department.

Job Category
Office Support Staff/Maintenance/Housekeeping

Job Type
Full-time

Campus
Allegheny Campus

Department
Registration & Advisement

All applicants must apply online at: http://www.ccacjobs.com. The College's online application system will allow you to complete a college application, apply online, answer screening questions, and attach a resume, cover letter and other documents.

EOE




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