Instructional Administrative Assistant II
Portland Community College

Requisition ID
req40

Department
Business,Applied Tech,Coll Prep Div

Campus
RC-Rock Creek Campus

Employment Type
Classified-Full Time

Close Date
Apply Immediately, job will close when sufficient number of qualified applications are received.

Position Summary
The Division of Business, Applied Technology, College Preparation, and World Languages at Rock Creek Campus is seeking an Instructional Administrative Assistant II to join our team. The Instructional Administrative Assistant II performs a full range of complex administrative duties in support of the Division. A typical day in this role could include providing quality customer service to students from a variety of language and cultural backgrounds; liaising with faculty to develop course schedules; producing reports; developing organizational systems with colleagues and working independently on projects. The Instructional Administrative Assistant II uses a variety of software applications, the College student information system, and other technology to complete tasks efficiently. They build relationships and represent the Division to colleagues across the College community in order to solve problems, coordinate services, and contribute to equitable student success.

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/iaa-2/

Candidate Profile
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

At the end of the application you will be asked to respond to the following question: How do your experience and qualifications align with the preferred qualifications for this position? Please limit your response to 1000 words or less.

1) Demonstrated experience interacting with people from a variety of language and cultural backgrounds.

2) Demonstrated ability to establish and maintain cooperative working relationships with faculty, students, community members and co-workers.

3) Experience with complex information systems including, databases, web-based applications, spreadsheets, Microsoft Office, and Google platform.

4) Experience maintaining organizational systems and independently prioritizing workload in a fast paced environment.

5) Demonstrated ability to gather and analyze data, reason logically, draw valid conclusions and make appropriate professional judgements.

6) Experience with budget tracking, expense monitoring, and reporting.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I. College or business school training may be substituted for up to two years of the administrative experience requirement. Other equivalent combinations of experience and training will be considered. Knowledge of: Contemporary office practices, procedures and techniques; spelling, vocabulary, math and grammar skills; use and operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines, TTY devices; general knowledge of the administrative requirement associated with delivering academic programs and services in an educational environment. Ability to: Develop and maintain effective working relationships; effectively evaluate a situation or issue and develop sound working solutions; maintain a reliable and dependable attendance record; provide effective and responsive service to department customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; possess and demonstrate the required level of proficiency in desktop computers and other assigned software or electronic resources, including the Intranet and Internet, as assigned; learn and utilize Banner or other information systems and databases; create and maintain accurate and up-to-date records.

Preferred Qualifications

Position Grade
17

Starting Salary Expectations
The first two steps of the range are: $3,029 to $3,119 per month. Higher salary placement may be available based on qualifications, experience and internal equity.

Position Grade Salary Range
$36348 to $58331

FTE
1

PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- Starts at 6.67 hours of vacation leave per month (additional vacation hours with years of service)
- 8 hours of sick leave per month
- 24 hours of additional personal leave days per year
- 11 Paid holidays

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits

View a complete list of PCC benefits.
Working Conditions and Physical RequirementsWork is generally performed in an office environment with frequent interruptions or changes in work flow. Occasional lifting, guiding, or carrying of light-weight materials or equipment may be required. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten-key functions.
Background Check RequiredYes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

Veterans: DD214

Disabled Veterans: DD214 and Letter from the Department of VA

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Apply at, https://pcc.csod.com/ats/careersite/JobDetails.aspx?id=40&site=10





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