Executive Assistant - Workforce Development and Continuing Education
Portland Community College

Requisition ID
req31

Department
Workforce Development and Community Ed

Campus
CLIMB-CLIMB Center

Employment Type
Confidential Exempt/Non-exempt

Best Consideration Date
For best consideration, apply by 11/15/2019; applications received after this date are not guaranteed a review

Position Summary
Note- Due to department reorganization it is possible that the job location might change to Sylvania Campus.

A typical day for the incumbent in the Executive Assistant position may include working with the College's Associate Vice-President of Workforce Development and Continuing Education to arrange meetings, review communications, gather data and conduct research, review and triage e-mail communications and respond to various questions and requests for information. The incumbent will work on confidential correspondence and maintain confidential records. Projects will require discretion and collaboration with internal team members, Human Resources, and other departments throughout the College. The environment is fast paced and requires the incumbent to keep track of multiple projects and be able to provide information as requested.

The ideal candidate for this position will be able to function with a high degree of efficiency and accuracy, demonstrate exceptional professionalism, provide outstanding customer service, and maintain strict confidentiality of information. Strong interpersonal skills, the ability to work with a broad range of individuals at all levels of the organization and effective organizational skills are essential for this position. The successful candidate must also have the ability to work in a highly independent work environment, work cooperatively as part of a team, maintain a positive attitude and demonstrate the ability to be pro-active and flexible.

See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/exec-asst/
Candidate Profile
These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

1. Two years of progressively responsible Executive Assistant experience reporting directly to senior management or person in executive role; and/or at least two years of recent experience providing administrative support to an administrator with oversight of multiple programs.
2. Prior experience performing administrative support at an institution of higher education or workforce development to an area with complex programs/special projects.
3. Strong, demonstrated experience maintaining heavy calendar scheduling.
4. Has experience drafting correspondence and serving as a liaison representative to internal & external stakeholders, community groups and political leaders for a senior level administrator.

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

- Associate's Degree in business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.

- Four years of progressively responsible administrative support experience.

Note: Position may require work from other PCC locations periodically.

Preferred Qualifications

- Has experience with diverse populations in a multicultural setting.
- Familiarity with college workforce development and continuing education programs.
- Ability to effectively manage multiple projects and assignments.
- Working knowledge and understanding of Social Justice issues and Critical Race Theory.
- Experience with event planning and organizing large meetings (50-200 attendees).
- Prior experience performing administrative support in a unionized environment.
- Strong, demonstrated experience working in an extremely confidential environment.
- Experience with all aspects of travel planning.
- Experience with Banner or similar database.
- Proven ability to work independently, occasionally in isolated conditions, while still remaining a critical member of a collaborative team.
- Has experience with budgeting to include preparation, development and organization of tracking systems and monitoring multiple budgets.

Position Grade
E
Starting Salary Expectations
Normally the starting salary for new employees will be at the entry salary for that level, unless approved for advanced salary placement.

Position Grade Salary Range
$43548 to $63147 Annual Salary

FTE
1

PCC Benefits
PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and children under 24 years of age, as well as tuition reimbursement for full-time employees at other accredited institutions.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. After one year of management or confidential service, PCC also provides a 2% contribution to a 403(b) account for eligible management and confidential personnel. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions.

Paid Leave: (Pro-rated by FTE for Part-Time Employees)
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 11 holidays
- 3 additional personal leave days per year

For a complete list of PCC benefits, please visit http://www.pcc.edu/hr.benefits

View a complete list of PCC benefits.

Working Conditions and Physical Requirements
Work is generally performed in an office environment, with frequent interruptions and irregularities in the work schedule. Frequent reaching, walking, standing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 10 pounds.

Background Check Required
Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

Veterans: DD214

Disabled Veterans: DD214 and Letter from the Department of VA

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Apply at, https://pcc.csod.com/ats/careersite/JobDetails.aspx?id=31&site=7





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