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Stony Brook University

 Location: Stony Brook,, NY 11794 Document ID: A6151-0M34 Posted on: 2012-04-1604/16/2012 Job Type: Regular

Job Schedule:Full-time
Minimum Education: Not Specified2012-05-16
 

Secretary II

Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook University Medical Center is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.

Budget Title: same as above

Reference Number: HS-R-5815-12-04-F

Department: Neurology

Salary: $26,000 - $34,000

Grade: N.5

Campus: Stony Brook West Campus/HSC

Required Qualifications: High School diploma/GED. Two years full time related office experience. Proficiency in Microsoft Word and Excel. Ability to lift medical records (typically weighing 5-15 lbs.)

Preferred Qualifications: Additional years of clerical experience in a medical center, office or health-related setting. Knowledge of computer systems including IDX and Citrix. Ability to multi-task. Excellent phone manner. Knowledge of proper grammar and spelling. Ability to proofread.

Brief Description of Duties: The Secretary II will:

  • Assist in the day-to-day operation of administrative office including office coverage, scheduling meetings, keeping calendars, and assisting office visitors.
  • Type and file medical and general correspondence.
  • Answer telephones and handle inquiries as assigned.
  • Retrieve and prepare medical records for patient appointments.
  • Obtain prior authorization for medical tests and medications as ordered by physicians.
  • Handle travel arrangements for physicians attending conferences, including hotel and airline reservations.

Other Duties: As assigned.

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, or Resume and Cover Letter to:

Ms. Jamie Friede
Project Administrative Officer
Secretary II (5815) Search
Department of Neurology
Health Sciences Center, T-12, Room 020
Stony Brook University
Stony Brook, NY 11794-8121
Fax#: (631) 632-2461


Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).

Additional Categories:

THE RESEARCH FOUNDATION OF SUNY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-7786. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Apply Here