Position Information

Posting Number S00212P
Position Title Staff Assistant/Database & Website Coordinator
Department Career Development Center
Position Status Full-Time
Position Type Regular
Months per Year 12 Months
Work hours
8:30-4:30

Start Date (For temporary positions only)
End Date (For temporary positions only)
Position Band/Level 130 = SS16
Pay Range $18.00 - $20.00 per hour commensurate with experience
Will Letters of Recommendation be required from references? No

Ad Text

Job Summary
The Career Development Center (CDC) at Skidmore College provides access to counseling, programs/events, online resources, networking, internships, and jobs to all current students and alumni in support of their individual career development goals. The CDC is seeking a Staff Assistant to provide administrative support of a responsible and complex nature assisting seven Masters' level professionals. The Staff Assistant will:
• Maintain day-to-day office operations including managing the front desk reception area, examining and answering correspondence, processing and prioritizing office communications, answering telephone and e-mail, scheduling appointments, and managing purchasing of items large and small
• Work closely with the Associate Dean to maintain and monitor the CDC budget, with direct responsibility to order, record and verify expenditures, including preparing purchase orders, check requests, and end-of-month credit card audits
• Manage the CDC's main database, Handshake, including insuring the accuracy of student accounts by uploading latest student records from the Registrar's office, approving employers and jobs, posting internships and jobs, and setting up on-campus interviews
• Gather and compile data through Handshake to produce specialized reports and documents
• Maintain the CDC's website including update existing content, create new content, evaluate monthly website analytics report, and coordinate design with the Office of Communications
• Assist with supervision and training of front desk student staff
• Oversee the administration of the Susan Hirsch Schwartz Award fund
• Respond to and/or direct inquiries in person or on the telephone; access and work with other staff to resolve issues from students, alumni and employers
• Assist Associate Director of Employer Outreach with on-campus interviews and information sessions
• Maintain schedules, calendars, and appointments, including organizing meetings and events (preparing agendas, minutes, equipment, catering, rooms, information packets, and follow-up activities)
• Perform complex computer functions including word processing, data collection, analysis of information, and creating visual and graphic presentations
• Maintain files, records, receipts, and other office documents

Minimum Qualifications
• Bachelor's Degree or equivalent coursework or experience in a relevant field with four years' administrative experience
• Exceptional skills in Excel, database management, website maintenance
• Ability to communicate effectively, verbally and in writing
• Advanced organizational skills with high attention to detail
• Ability to prioritize, organize, and perform multiple work assignments simultaneously

Preferred Qualifications
• Experience and interest in higher education
• Bachelor's Degree

Physical Demands (For Union Positions Only)
EEO Statement
Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable background check result.

CREATIVE THOUGHT MATTERS.

Special Instructions to Applicant
To be considered for this position, please fill out an online application and attach the following documents: cover letter, resume and list of three references to include name, title, company, email address and telephone number of three professional references.

Documents must be attached through the application system. If you encounter difficulty, please contact Human Resources at: careers@skidmore.edu or 518 580.5800

Posting Information

Posting Date 03/13/2019
Open Until Filled
Closing Date
Quicklink for Posting http://careers.skidmore.edu/postings/2647

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Where did you first learn about this position?
   • Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • Higher Education Recruitment Consortium (HERC)
   • HigherEdJobs.com
   • Hispanic Outlook in Higher Education
   • Indeed.com
   • Inside Higher Education
   • LinkedIn
   • New York State Department of Labor
   • Saratoga Chamber of Commerce
   • Saratogian
   • Scholarly Hires
   • Skidmore Website
   • Times Union
   • Twitter
   • Career Fair
   • Invited by Department to Apply
   • Professional Conference
   • Professional journal/publication
   • Referred by Skidmore Employee
   • Other
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • PhD or ABD
3. * How many years do you have in this type of position?
   • Less than 1
   • 2
   • 3
   • 4
   • 5
   • 6
   • 7 +
4. * Do you have experience working with detailed budgets?
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume
3. List of Three References

Optional Documents

To apply please click here!