Vassar College

Office Specialist - L

Department: Human Resources Office

Duration of Position: Full year / Full time

Position Type: Staff

Posting Date:

Posting Removal Date: Open Until Filled

Posting Number: 1001151

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Position Summary and Responsibilities This position will provide administrative assistance for the operations of the Human Resources Department. Provides administrative support to the Director and Associate Director, including maintaining calendars, business travel coordination, and scheduling meetings. Tracks and reconciles the department budget, and processes payment for credit card expenditures and other bills. Processes and reconciles bills for health, dental, worker's compensation, and life / disability insurances. Develops and maintains detailed Excel databases as needed. Supports compliance with legal requirements, including maintaining legal files (and maintaining legal bulletin board). Orders and maintains office supplies in a fiscally responsible manner. Responds to employment verification requests. Document and maintain desk procedures for areas of responsibility. Provides back-up for administrative assistant, human resources specialist, and support for other department members as required. Performs other duties as assigned, including providing support for departmental events (Service Awards, Benefits Fair, etc.).

Qualifications
The desired candidate will have at least 3-5 years of progressively responsible administrative experience; prior experience in a Human Resources department is a plus. The candidate should have a demonstrated ability to work and communicate effectively with diverse constituencies, including competence with oral and written communications. Tact, diplomacy and the ability to exercise discretion and confidentiality are required, as is a demonstrated ability to exercise resourcefulness and professionalism while managing multiple tasks simultaneously. The ideal candidate will also show evidence of strong time management and organizational skills, attention to detail, and the ability to work independently with limited supervision and instruction. Strong computer skills are required (Microsoft: Word, Excel, PowerPoint; Google office apps; e-mail protocol; calendar tools; internet; etc.). Experience with HR enterprise systems preferred. Associates degree preferred. Must be able and willing to work overtime as required.

Required Applicant Documents
Resume
Cover Letter
Contact Information for 3 References

Optional Applicant Documents


Special Instructions to Applicants
To complete your application you will be required to attach your resume, cover letter and contact information for 3 professional references (Word or PDF format required for all attachments). Review of applications will begin immediately. This position will remain open until filled.

For full consideration applicants should apply by:


Anticipated Start Date:


Anticipated End Date (If Applicable):


To Apply
All applicants must apply online at: https://employment.vassar.edu.

Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.



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