St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.

Part-Time Secretary, Department of Languages and Literatures

Job Description

ESL Program

1. Provide assistance to the ESL Program Coordinator, Faculty and Adjuncts.
2. Prepare time sensitive ESL Instructor appointment forms and contracts. Submit to the Dean's Office for processing.
3. Maintain accurate records of proctoring hours for processing payments
4. Work directly with the ESL Program Coordinator to create the ESL semester schedules.
5. Assist ESL faculty with Concur and Banner issues.
6. Maintain updated confidential ESL faculty files.
7. Work on E-Portfolio to update all ESL course outlines and syllabi.
8. Assist existing and new ESL international students with questions about the program, registration and requirements.
9. Schedule students for ESL testing and go over the many components of the exam individually. Give directions for new online system testing.
10. Order and maintain adequate ESL testing material.
11. Inform students of their ESL exam results and explain how it affects their academic status, good or bad. Discuss the options available to complete their requirement.
12. Monitor student registration to keep track of requirement fulfillment and place holds accordingly as well as remove them to maintain student progress.
13. Assist students to resolve any issues, problems or complaints as well as directing them to the appropriate resources. Direct them to resources provided by the university such as tutoring at the GLCC and the Writing Center.
14. Maintain accurate ESL calendar of events for meetings, deadlines, etc. Reserve rooms for meetings and testing.
15. Greet visitors and address all inquiries adequately as to avoid campus runaround.
16. Answer the phones in a courteous manner, assist callers and take messages.
17. Provide coverage when necessary for other office functions when necessary.
18. Other responsibilities as assigned by Department Chair.

Qualifications Required of the Candidate

• High School Diploma Required. Some college preferred
• Minimum 4-5 years of experience, preferably in languages and ESL
• Good People Skills
• Familiarity with Computer Programs
• Knowledge of a foreign language preferred
• work up to 20 hours per week

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.



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