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Ferris State University

Location: Big RapidsMI 49307 Document ID: AB235-13SG Posted on: 2017-07-1407/14/2017 Job Type: Full-time

Job Schedule:Full-time
2017-08-13
 

Alumni Relations Assistant

Position Title Alumni Relations Assistant

Advertised Salary 33,523 per the CTA agreement

Posting Number S0001633

Location Ferris State University - Big Rapids

Number of Positions Available 1

FLSA Non-Exempt

Part-time/Full-time Full-time

Position Type Clerical

Summary of Position Assist in coordinating activity related to Alumni Relations and provide office administrative support in the delivery of Alumni Relations services.

Posting Date 06/16/2017

Initial Application Review Date 07/05/2017

Closing Date 07/03/2017

Open Until Applicants are Selected, Selected for interview, or Position Filled

Special Instructions to Applicants Three letters of reference will be required after finalists are selected.
Transcript (Required): Applicants must attach a copy of unofficial transcripts for a two year college degree.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript.

Required Qualifications

Required Education Satisfactory completion of a minimum of two years college.

Required Work Experience Two years full time secretarial or office administrative work experience to include bookkeeping and public contact.

Required Licenses and Certifications

Additional Education/Experiences to be Considered

Additional Education/Experiences to be Considered To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Duties

Duties

Duties Determine event budgets, prepare post-event financial summaries, and deposit event proceeds.

Essential/Marginal Essential

Duties Draft event invitations, maintain record of event registrations, prepare name tags, and programs.

Essential/Marginal Essential

Duties Hire, assist with training and supervise 3-4 student employees that will operate the reception desk for University Advancement & Marketing.

Essential/Marginal Essential

Duties Maintain alumni events records including event registration, membership and dues, and financial information.

Essential/Marginal Essential

Duties Make event preparations including; scheduling facilities, ordering food, decorations, and any other amenities needed to ensure a successful event.

Essential/Marginal Essential

Duties Perform all duties and responsibilities as defined in the Secretary, Levels I and II position descriptions.

Essential/Marginal Essential

Duties Research history and information of alumni and other constituents.

Essential/Marginal Essential

Duties Service inquiries from a variety of internal and external sources related to Alumni Relations operations.

Essential/Marginal Essential

Duties Other duties may be assigned.

Essential/Marginal Essential

Duties Attend meetings and conferences as assigned and needed.

Essential/Marginal Marginal

Duties Provide assistance for other clerical positions within University Advancement & Marketing.

Essential/Marginal Marginal

Responsibilities / Skills and Abilities

Responsibilities

Responsibilities Maintain the confidentiality of designated information.

Responsibilities Reports to assigned supervisor.

Required Physical Abilities

Required Physical Abilities Requires working some evenings and weekends.

Required Physical Abilities Must be able to physically lift or carry no more than 40 pounds.

Required Skills and Abilities

Required Skills and Abilities Communicate effectively with alumni and constituents of the University.

Required Skills and Abilities Exercise good judgment and tact in dealing with many different publics.

Required Skills and Abilities Input, retrieve, download, merge, output and maintain information from various software programs and systems.

Required Skills and Abilities Maintain the confidentiality of highly sensitive personal information.

Required Skills and Abilities Meet deadlines and demonstrate excellent organization skills.

Required Skills and Abilities Operate all standard office machinery and equipment.

Required Skills and Abilities Research, collect, analyze and produce reports.

Documents Needed to Apply Required Documents
  1. Resume
  2. Cover Letter
  3. Transcript 1


To apply please click here!