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University of Maryland, College Park

Location: College ParkMD 20742 Document ID: AC246-1YMW Posted on: 2018-08-1608/16/2018 Job Type: Regular

Job Schedule:Full-time
2018-09-15
 

Coordinator



Posting Details

Position Number:

110783

Title:

Coordinator

Functional Title:

Senior Coordinator for University Relations

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

1.000

Unit:

VPUR-VP University Relations

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Senior Coordinator provides complex executive administrative support to the Assistant Vice President ( AVP ) of University Relations/Vice President of the UMCP Foundation at a professional level that includes analytical decision making and using sound judgement. S/he reports directly to the AVP for University Relations and provides routine administrative support to the Director of University Relations as necessary.

As administrative support to the VP of the UMCP Foundation, the Senior Coordinator manages the timely execution of the Board of Trustees infrastructure and processes, which includes but is not limited to recording and distributing all meeting minutes for the Board of Trustees, organizing and preparing meeting packets for the board, coordinating the production of the Board of Trustees member's brochure. S/he also manages the day-to-day functions of the Assistant Vice President, including the calendar, meeting materials and travel arrangements, and it supports the AVP in coordinating the activities of the Offices of Campaign, Donor Relations & Stewardship, Prospect Management & Research and Special Events.

Independently, the Senior Coordinator handles volunteer, donor and trustee inquires; independently responds to correspondence and mail inquiries as appropriate; works directly with the President's office, other university leadership offices and division and development staff across campus. S/he assists in the management of the Board of Trustees budget for trustee meetings and related activities and also assists in the management of all budgets overseen by the Assistant Vice President.

This position must be available to work occasional weekends and evenings as needed for meetings and special events.

Minimum Qualifications:

Education (include licenses, certifications, etc.):
Bachelor's degree.

Experience:
A minimum of 5 years of administrative experience. With a minimum of 2 years in assisting with budget management. Experience working with donors, volunteers and/or boards.

Knowledge, Skills, and Abilities:
• Ability to maintain flexibility and adapt quickly to fast-paced environment.
• Ability to collaborate and interact effectively with both external and internal audiences and capable of building strong work relationships in a complex environment.
• Ability to communicate clearly, concisely, and appropriately both verbally and in writing.
• Must be able to handle sensitive matters with discretion and absolute confidentiality.
• Ability to provide excellent customer service
• Ability to create and maintain orderly databases and files.
• Computer literacy, including Microsoft Office Suite and Google Drive.
• Ability to maintain websites and other communication tools such as listservs and portals.

Preferences:

• Experience in nonprofit/higher education environment.
• Familiarity with Advance or similar database skills.

Additional Certifications:

Additional Information:

Physical Demands of the Position: Traditional office environment with availability to work occasional weekends and evenings as needed for meetings and special events.

For best consideration, please apply by Friday, July 6, 2018.

Benefits offered: The University offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Candidates must be able to provide proof of eligibility to work in the USA . No Visa sponsorship is offered for this position.

Posting Date:

06/22/2018

Closing Date:

Open Until Filled

Yes

Best Consideration Date

07/06/2018

Physical Demands

Traditional office environment with availability to work occasional weekends and evenings as needed for meetings and special events.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.


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