Overview

Due to growth, PetroChoice, a leading distributor of lubricants, oils, fluids, and greases is currently recruiting a Rebates Administrator for our Pricing Team in Fort Washington, PA. Our history is marked by consistent growth and expansion, which has significantly widened our scope of experience and capabilities as a lubricant distributor. Our mission is to provide lubrication solutions that create value for our customers. We will realize this mission through our commitment to our employees as well as to the highest standards of service, quality, integrity, and safety.

Responsibilities

As the Rebates Administrator, you will be responsible for accurate and timely data entry of vendor rebates into internal and/or vendor systems of record. This will require coordinating with PetroChoice Sales, Finance, and Pricing team members, as well as various vendor representatives.

• Compile and validate rebate requests received from PetroChoice Sales team members
• Enter approved rebates into customer contract pricing records in the Company's ERP system
• Submit rebate claims to vendors as per vendor timelines and other submission requirements
• Reconcile rebate payments received from vendors with the Company's internal accounts
• Prepare monthly and ad-hoc reports to support broader pricing analysis, including rebates approval timelines, rebates expiration horizons, competitive intelligence updates.To perform the job successfully, an individual should demonstrate the following competencies:
• Accuracy - Ensures that rebates entered into internal/ vendor systems are correct
• Time Management - Ensures that rebates are created and submitted in a timely manner
• Oral Communication - Speaks clearly and persuasively; listens well and requests clarification, when required; responds to questions promptly and professionally
• Written Communication - Writes clearly and informatively; varies writing style to meet needs of the intended readers
• Problem Solving - Identifies and resolves problems in a timely manner; develops and tests alternate hypotheses if the standard approach is not successful and/ or does not meet specific needs
• Initiative - Takes independent actions and calculated risks; requests and offers help, as needed.
• Interpersonal - Demonstrates comfort in interacting with internal and external resources at all management levels; respects confidentiality of sensitive customer information; demonstrates flexibility with regard to changing priorities, instruction, and/ or stakeholders; remains open to others' ideas and tries new things; keeps emotions under control.
• Dependability - Takes responsibility for own actions; commits to long hours of work when required to achieve goals.
• Business Acumen - Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition
• Diversity - Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
• Ethics - Treats people with respect; honors commitments; inspires the trust of others; upholds organizational values.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Qualifications

To perform the job successfully, an individual should have excellent communication skills and the ability to interact effectively with customers and co-workers; be detail-oriented, well organized, self-motivated with the ability of multi-tasking; have problem solving skills and the ability to prioritize and plan work activities, and meet deadlines without reminders.

The ideal candidate will have at least one year of related experience, a Bachelor's or equivalent combination of education and experience. Computer skills, including Microsoft Excel, Microsoft Word and Outlook are essential.

We offer a generous starting salary; a comprehensive benefit package, including medical/dental/vision, 401K plan; paid time off and company paid life insurance.

EOE.

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