Function:
Performs essential clerical and general office duties.

Essential Responsibilities:
1. Perform a variety of general office and clerical duties, including, but not limited to:

a. Compose, format and type routine correspondence, reports and other documents.

b. Greet and assist office/department visitors.

c. Answer and route telephone calls.

d. Communicate with faculty and students regarding class cancellations.

e. Enter and retrieve data and information from computer systems and software applications.

f. Establish and maintain filing systems.

g. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.

h. Order office supplies, including arranging for equipment maintenance.

i. Use software for assignment and tracking purposes (e.g., key maintenance system).

j. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.

Essential Responsibilities Continued:

Other Responsibilities:
1. Assist in the review and monitoring of timesheet submission.

2. Orient, train or back up other clerical workers in the office or department.

3. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).

4. Serve as backup for other office personnel.

5. Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:
Does Not Supervise

Physical Demands:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Quiet conditions.

Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:
Office

Required Qualifications:
1. High school diploma or general education degree (GED); or equivalent combination of education and/or experience.

2. Knowledge of Microsoft Office software (Word, Excel and Outlook) and use of the Internet.

3. Keyboarding skills.

Desired Qualifications:
1. Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

2. Type a minimum of 35 words per minute.

Special Instructions to Applicants:
This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/18/2017 will receive full consideration.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:
Resume/Curriculum Vitae


To apply please click here!