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Elgin Community College

Location: ElginIL 60123 Document ID: AC006-0EX1 Posted on: 2018-03-0103/01/2018 Job Type: Regular

Job Schedule:Full-time
2018-03-31
 

Administrative Assistant III



Function:
Provide office support and coordination to a divisional office/department by performing reception, clerical and administrative duties.

Essential Responsibilities:
1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities.

2. Orient, train or back up other clerical workers in the office or department.

3. May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Datatel), maintain changes/updates, coordinate faculty contracts and resolve room conflicts.

4. May order and distribute textbooks and supplemental materials for faculty.

5. May assist in maintaining division course outlines using the college's curriculum management software.

6. Perform other job-related duties as assigned which pertain to the job description.

Essential Responsibilities Continued:

Other Responsibilities:

Work Relationships:
Does Not Supervise

Physical Demands:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Moderate noise.

Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:
Office

Required Qualifications:
1. Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.

2. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet. .

3. The ability to create a welcoming environment and relate easily to individuals of diverse backgrounds.

4. Keyboarding

Desired Qualifications:
1. Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

2. Type a minimum of 50 words per minute.

Special Instructions to Applicants:
Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 1/12/2018 and meet the posted minimum qualifications will receive full consideration.

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:
Cover Letter/Letter of Application
Resume/Curriculum Vitae


To apply please click here!