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Elgin Community College

Location: ElginIL 60123 Document ID: AB052-07V6 Posted on: 2017-03-1503/15/2017 Job Type: Regular

Job Schedule:Full-time
2017-04-14
 

Administrative Assistant II



Function:

Provide office support and coordination by performing clerical and administrative duties.

Essential Responsibilities:

1. Perform a variety of administrative and clerical duties, including, but not limited to:
a. Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information.
b. Research and process documents to update and maintain files/records.
c. Establish and maintain filing systems.
d. Compose, format and type routine correspondence, reports and other documents.
e. Verify discrepancies and make corrections.
f. Coordinate office and departmental activities.
g. Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
h. Post information on college intranet and other electronic communication systems.
i. Greet and assist office/department visitors.
j. Answer and route telephone calls.
k. Enter and retrieve data and information from computer systems and software applications.
l. Disseminate information.
m. Assist with projects that are central to the operation of the department/office.
n. Order office and program supplies, including arranging for equipment maintenance.

2. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.

3. Serve as a liaison to the faculty, students, other employees or members of the outside community.

Essential Responsibilities Continued:

Other Responsibilities:

1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities.

2. Orient, train or back up other clerical workers in the office or department.

3. Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:

Does Not Supervise

Physical Demands:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Visual Acuity: Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Work Environment: Moderate noise.

Environmental Conditions: Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:

Office

Required Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

1. Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.

2. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet.

3. Keyboarding

Desired Qualifications:

1. Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

2. Type a minimum of 40 words per minute

Special Instructions to Applicants:

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 02/13/2017 will receive full consideration.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:

Cover Letter/Letter of Application
Resume/Curriculum Vitae
To apply please click here!