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Elgin Community College

Location: ElginIL 60123 Document ID: AC262-0F99 Posted on: 2018-10-0510/05/2018 Job Type: Regular

Job Schedule:Full-time
2018-11-04
 

Administrative Assistant I



Function:
Provide general office support and coordination by performing clerical and administrative duties.

Essential Responsibilities:
1. Receive, sort, file and retrieve forms, correspondence and documents, exercising discretion when working with confidential information.

2. Compile reports and summaries of work; update, check and complete records, forms and documents.

3. Verify discrepancies and make corrections.

4. Process documents to update and maintain files/records.

5. Research records and disburse information.

6. Establish and maintain filing systems.

7. Compose, format and type routine correspondence, reports and other documents.

8. Provide general reception duties.

9. Answer and route telephone calls.

10. Coordinate calendars, schedules, training, travel arrangements, meetings and special events.

11. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts.

12. Operate a variety of office equipment.

13. Order office and program supplies, including arranging for equipment maintenance.

14. Orient, train or back up other clerical staff.

Essential Responsibilities Continued:

Other Responsibilities:
1. Maintain a working knowledge of the colleges' available facilities, resources and services.

2. Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:
Does Not Supervise

Physical Demands:
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).

Moderate noise.

Typical office or administrative conditions (i.e. not substantially exposed to adverse environmental conditions).

Working Environment:
Office

Required Qualifications:
1. High school diploma or general education degree (GED); or equivalent combination of education and/or experience.

2. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet.

3. Keyboarding

Desired Qualifications:
1. Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

2. Type a minimum of 40 words per minute.

Special Instructions to Applicants:
Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 7/11/2018 and meet the posted minimum qualifications will receive full consideration.

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:
Cover Letter/Letter of Application
Resume/Curriculum Vitae


To apply please click here!