Job Title
OPS Payroll Assistant - University Controller's Office

Job Description
The payroll assistant will assist with processing of biweekly payroll process and provides general office support duties.

Required Qualifications
High school diploma or equivalent.
Two years of full time payroll or accounting experience.
Any appropriate combination of education and/or experience may be considered.

Preferred Qualifications

Knowledge, Skills & Abilities
• Excellent interpersonal, verbal and written communication skills.
• Knowledge of State and Federal policies related to payroll functions.
• Knowledge of computerized personnel/payroll systems.
• Ability to exercise good judgement.
• Ability to multi task and work under pressure.
• Ability to meet deadlines for work assignments.
• Ability to maintain confidentiality of work-related information and materials.
• Ability to work in a fast-paced and high-volume department.
• Ability to represent the university in a positive and professional manner.
• Ability to establish and maintain a good rapport with university faculty, staff, students, and the general public.
All employees are expected to:

• Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
• Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
• Provide quality customer service by creating a welcoming and supportive environment.
• Present a professional image in word, action and attire.
• Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other's view of the world, personalities and working styles.
• Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
• Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

Physical Demands

Salary Range
$18.00 hourly (Hours are Monday - Friday 29 hours per week)

Job Duties

Essential Job Duties
General office duties such as:
• Posts employee time, including hours worked and special pay, as well as deductions to the payroll system.
• Checks with supervisors if there are any discrepancies in terms of authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
• Audits daily direct deposit transactions. Prepares leave estimates related to FMLA , sick leave pool, leave donations, and workers compensation.
• Answers questions and inquiries from departmental payroll representatives concerning employee payroll issues.
• Distributes the biweekly total payroll cost report and departmental leave reports.
• Conducts audits as required and makes adjustments to pay when necessary.
• Prepares off-cycle payroll checks as needed.
• Assists with compiling responses to records requests such as subpoenas or public records related to payroll and leave history inquiries.

Other Duties
• Performs other job-related duties as assigned.

Posting Detail Information

Posting Number
TS330P

Open Date
07/16/2019

Close Date
01/22/2020

Open Until Filled
No

Status

Special Instructions to Applicants
As a temporary employee, you may not be eligible to participate in all employee benefit programs (e.g. paid leave, retirement, or tuition reimbursement).



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