Job Title
Office Manager, Government Relations

Job Description
The Office Manager provides high level administrative support to the Director of Government Relations and performs a wide range of complex duties with the highest degree of skill, confidentiality and judgment. Responsible for coordinating the day-to-day activities of the Office of Government Relations including scheduling and calendar management, preparing briefings and materials for meetings and events, drafting and maintaining correspondence and communications, and assisting in the resolution of complex, highly sensitive, and confidential administrative matters.

Required Qualifications
High School diploma or equivalent.
Five years of office or administrative support experience in a confidential environment.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Preferred Qualifications
Bachelor's degree from an accredited institution in an appropriate area of specialization.
Experience providing executive level support in a legal, legislative, or education environment.
Experience with database management, legislative tracking, spreadsheets, and graphs.

Knowledge, Skills & Abilities
Knowledge of office management practices and standard operating procedures.
Knowledge of federal, state and local laws, statutes, regulations, codes, and standards related to the area of responsibility.
Knowledge of customer services principles.
Excellent grammar and proofreading skills.
Excellent interpersonal, oral and written communication skills.
Proficient knowledge of or ability to learn, database management, legislative tracking, advanced spreadsheets, and graphs.
Proficiency in organizing material for proper format for presentations or reports.
Ability to organize and delegate document workflow and other activities relating to improvement of operational and management practices.
Ability to self-direct, assume new responsibilities, and carry them out in an effective manner.
Ability to work independently and without direction on assignments of critical nature.
Ability to meet deadlines and respond quickly to changing priorities.
Outstanding time management skills with attention to detail and flexibility.
Ability to consistently and effectively prioritize all assignments, analyze data, and develop alternative procedures/solutions.
Ability to understand and apply rules, regulations, policies, and procedures.
Ability to process and handle confidential information with discretion.

Salary Range
$34,000 - $38,000

Job Duties

Essential Job Duties
•Provides high level administrative support to the Director of Government Relations.
Maintains active calendar of appointments, coordinates meetings, screens and routes calls, email, mail, and faxes. Reviews, sorts, and responds to department inquiries.
•Composes and prepares correspondences that maybe sensitive and confidential in nature. Reviews documents for signatures, ensuring their efficient and timely flow. Reviews documents for content accuracy and grammatical errors. Assists with updating the department website.
•Prepares and gathers meeting materials for the Director and provides status of ongoing projects and department activities. Tracks, anticipates, and prepares for project deadlines, events, and agenda items.
•Coordinates department event logistics including invitations, registration, parking, catering, room set up, materials and staffing.
•Maintains department inventory of supplies and fixed assets.
•Maintains department budgets including monitors and tracks expenditures, researches purchase options, prepares purchase requisitions and invoices, and reconciles purchasing card expenditures. Prepares budget status reports completes budget transfers, and tracks grants.
•Maintains effective organizational systems that include planning, scheduling, tracking, and communicating work in progress. Maintains files, archives, and contact information for key constituents.
•Oversees the creation, handling, and storage of all records in accordance with applicable record retention guidelines.

Other Job Duties

Other Duties
•Other job related duties as assigned.

Posting Detail Information

Posting Number
PS268P

Open Date
04/28/2017

Close Date
05/14/2017

Open Until Filled
No

Special Instructions to Applicants



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