Position Information

Sponsored Programs Coordinator

College Business Office - College of Health Sciences

Pay Grade: 28E

DEADLINE: Position will remain open until filled


CONTEXT OF THE JOB:

Under the general direction of the Chief Business Officer, the Sponsored Program Coordinator manages the pre-award and post-award administration for contracts and grants as part of a team. Ensure accurate and efficient proposal submission and award management of contracts and grants from federal, state, and industrial sponsors. Manage the administrative functions and fiscal affairs of numerous awards and serves as advisor to Principal Investigators (PI) for financial and non-financial management of their awards. Work with specified faculty in the College of Health Sciences. As a member of the College Business Office, responsible for maintaining productive relationships with constituencies related to the contracts and grants operation in the College. Independently resolve administrative procedural problems in all research categories including matters of compliance. Assist in completion of special financial management projects, to include report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.

MAJOR RESPONSIBILITIES:

• Provide in-depth support of pre-award processing including close communication with the PI; review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc; recommend budget, certifications, effort committed and matching funds requests; interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed; verify accuracy prior to submission to the University Research Office.
• Create, collect and review complex proposal information including budget justification, certifications, and completed budget.
• Recommend matching funds sources and advise PI on optimal use of resources.
• Act as liaison between faculty member and Research Office on all proposal matters.
• In collaboration with the PI, develop competitive proposals and assist in securing independent funding for projects.
• Ensure accurate completion and approval of proposal package to the sponsor.
• Review and make suggestions for Award Document for restrictions, reports and anything specific to the award.
• Collect and analyze data in preparation for monthly reports for distribution to PI.
• Meet with PI regularly (preferably monthly) to review post award activity projections and pending proposals.
• Analyze financial data to provide relevant expenditure projections with regularity.
• Process budget revision and no-cost extension requests.
• Facilitate the creation of Technology Control Plans and educate faculty/researchers on importance of adherence for compliance as required.
• Process labor allocation module (LAM) updates as needed.
• Prepare subcontracting plans as required and submit periodic subcontracting plan reports.
• Review effort reporting, cost share/match documentation, and verify F&A and other expenditures.
• Facilitate award management: monitoring all expenditures including grad students, summer pay for researchers, etc.
• Anticipate spending, payroll obligations and analyze scenarios in changing financial projects.
• Review reconciled statements for compliance in areas of unallowable charges and prepare journal voucher adjustments as needed.
• Review and approve financial webforms for transactions such as purchase requisitions, user fee allocations, bi-weekly pay, match and named professor funding, faculty summer salary contracts and other similar forms.
• Oversee multiple grant budgets.
• Prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.
• Oversee close-out process ensuring compliant expenditures, completion of technical, annual and other sponsor-required reports.
• Ensure that all required documentation is provided to the University Research Office.
• Review equipment expenditures; ensure that fabrication expenses are tracked and that capitalization occurs.
• Assist in complying with audit requests from the Research Office and University and outside auditing organizations.
• Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree with two years' experience, or equivalent combination of education and/or experience. Degree in Business Administration, Accounting or Finance preferred.

• Certified (or demonstrated commitment towards attainment of certification) in a nationally recognized professional research certification program and equivalent combination of education and experience maybe be considered in lieu of degree.
• Ability to work in a cross-functional, agile, collaborative team.
• Skill in budget preparation and management of contracts and grants.
• Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
• Demonstrated ability to use advanced techniques in spreadsheet and database management, preferably experience with PeopleSoft and various sponsor databases
• Query writing and report generations using a variety of data sources is required.
• Requires the ability to work independently, strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously.
• Financial and budget planning experience required.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
• Ability to communicate effectively with a wide range of constituents on a variety of research management topics.
• A high level of independent judgment is required.

How To Apply

When applying please submit a one-page cover letter and your resume as one document. Also, please remember to provide names, addresses and telephone number of at least three references in the online application.

Equal Employment Opportunity

Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html





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