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University of Delaware

Location: NewarkDE 19702 Document ID: AB432-4NE5 Posted on: 2019-01-3101/31/2019 Job Type: Regular

Job Schedule:Full-time
2019-03-02
 

Senior Grants Specialist

PAY GRADE: 29E

DEADLINE: Open Until Filled (Review of applications to begin October 16, 2017)

CONTEXT OF THE JOB:

The Department of Chemistry and Biochemistry at the University of Delaware is a nationally ranked research-intensive program. The Department's current awards from federal, state, foundations, and private industry sponsors total over $20M. The
Department's annual contract and grant average annual expenditures are approximately $8M.

Under general direction of the Business Administrator II, the Sr Grants Specialist is responsible for sponsored research contracts and grants administration for the Department faculty (approximately 30 research-active). This position has primary responsibility for post-award management of all awarded projects to include preparation of financial reports, expenditure review, compliance oversight and project closeout. The Sr Grants Specialist interfaces with all UD departments and services, federal agencies, external industrial contacts, faculty, students and staff. The position will provide back-up for pre-award duties on an as needed basis.

MAJOR RESPONSIBILITIES:
  • Function as Department liaison for internal and external contacts regarding unit activities, accounts, personnel, etc. affecting contract and grant administration.
  • Oversee post-award administration of research grant and contract awards, interpreting sponsor requirements and ensuring compliance with sponsor and University policies. Develop systems to improve timely fiscal control and processing.
  • Advise faculty on fiscal management and sponsor requirements, including forecasting expected financial needs based on current and pending funds. Interface with UD Research Office, federal and industrial sponsors.
  • Review and publish monthly accounting statements to assure expenditures are allocated to proper grants/accounts and against the correct budget categories. Approve expenditures and reallocate expenses to proper accounts as needed ensuring compliance with College, University, federal and sponsor policies and procedures.
  • Review and approve financial web forms for transactions such as purchase requisitions, user fee allocations, faculty summer salary contracts and other similar forms.
  • Provides expert advice and oversight to faculty and staff in the administration and closing activities for all sponsored projects in the Department that include awards that are frequently multi-year, multi-project awards such as COBRE, and projects with
    subprojects--all with varying degrees of complexity.
  • Utilize the University's financial and contract and grants management systems to ensure accurate and timely reporting and management of awards.
  • Design and prepare financial reports, execute cost transfers, and complete project closeouts. Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, cost share, F&A, materials and equipment. Provide follow-up information; independently resolve problem and address issues. Verify the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors' funds.
  • Prepare and maintain the Labor Allocation Module (LAM) system allocations for all faculty members to ensure timely distribution of effort for academic workload and specific program sponsored research commitments. Verify accuracy and work with faculty, Department effort certification administrator and UD Research Office to reconcile changes to the funding distribution on effort reports.
  • Prepare and process tuition allocations to sponsored awards monthly per University policy.
  • Identify opportunities for improvements in Department and University policy, and make process recommendations. Contribute to the design and development of Departmental business policy and procedures and electronic tools as part of the Department's financial team (accounting, data management, work processes, etc.).
  • Participate on committees and systems user groups to contribute to Departmental and University-wide re-engineering and process improvement efforts.
  • Provide mentoring on business practices outside of Department as requested.
  • Provide back-up support to the Department's pre-award coordinator.
  • Perform miscellaneous job-related duties and projects as assigned.

QUALIFICATIONS:
  • Bachelor's degree in business administration, finance, accounting or related field with three years related experience, or equivalent combination of education and experience.
  • Experience with federal grants administration.
  • Familiarity with all stages of grant processing from the request for proposal through closeout.
  • Skill in budget preparation and management of contracts and grants.
  • Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
  • Working knowledge and understanding of federal and state regulatory policies, procedures and guidelines.
  • General familiarity with the OMB Circular 2 CFR 200 and OMB Circulars A-21, A-110, A-133 regulating federal allowable and unallowable costs preferred.
  • Demonstrated effective verbal and written communication, human relations and time management skills.
  • Ability to organize and analyze data with attention to detail under deadline pressure.
  • Ability to use advanced techniques in spreadsheet, database, and query writing and knowledge of email systems/internet.
  • Familiarity with UD accounting system, PeopleSoft financials, UD grant policies and procedures, NSF Fast Lane and Cayuse online systems, is preferred.
  • Ability to work independently, strong organizational skills, attention to detail, ability to handle multiple tasks simultaneously and the ability to evaluate and edit the content, structure, and format of a range of written materials.
  • Understanding of the practices of effective office management.
  • Ability to make independent decisions and judgments.
  • Ability to interact well with people of all ages and diverse backgrounds.


Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html

To apply please click here!