PAY GRADE: 29E
CONTEXT OF THE JOB:
Under the general direction of the Accounts Payable Manager, the Accounts Payable Analyst is responsible for the University's timely payment of vendor accounts.
MAJOR RESPONSIBILITIES:
- Provide financial and administrative support in order to ensure effective, efficient, timely and accurate financial and administrative operations for all payable responsibilities and the coordination of all inbound accounts payable workflow.
- Ensures accounts payable processing work is maintained, documented and in compliance with University policies and procedures for business controls and responsible for departmental outreach regarding all incoming A/P workflow.
- Responsible for high volume of vendor invoice transactions within the prescribed time frames.
- Approve necessary check and ACH runs routinely and identifies and communicates large inbound instances that can effect cash positioning.
- Prepare express checks outside normal activity when required.
- Reconcile monthly accounts payable scrub for any discrepancies between the Accounts Payable systems to general ledger for departmental changes in the general ledger.
- Reconcile incoming benefits payments to file transmissions from payroll/HR.
- Maintain accuracy of vendor information for correct payment.
- Successfully produce timely payment and meeting of discounts where appropriate.
- Recognize and act on non-standard situations and adapt work to business goals.
- Analyze issues for leadership involvement, escalate non-routine issues out of scope of authority. Create and update desktop procedures related to A/P payment cycles and provide direction to A/P Analysts and Associates on best practices and process improvements for all inbound voucher and invoice processes.
- Responsible for coordinating with Treasury services regarding cash management for scheduling funds transfers.
- Contribute to the development and maintenance of policies and procedures.
- Provide exceptional customer service to University faculty, staff, co-workers, students and parents along with external vendor regarding UD payment activity.
- Address recurring monthly rental payments not routinely prompted by an invoice.
- Determine if payment is classified by the University as an asset and seeks appropriate action for tagging and profiling.
- Use PeopleSoft financials and other third party banking applications in a manner consistent with completing her job related tasks.
- Create journal voucher entries. Handle voucher payments for any invoices that are initiated by University departments, coordinating the web form and backup documentation for document analysis.
- Responsible for duplicates pay review and has a thorough understanding of separation of duties to ensure funds are only disbursed for valid expenses.
- Ensure functionality of internal controls for compliance with internal, external and IRS auditing. Decision maker on when payment ought to be classified 1099able to meet IRS regulations.
- Maintain a good working relationship with banks of choice pertaining to individual accounts regarding payment activity.
- Collaborate with campus departments including General Accounting and Payroll to coordinate items such as garnishments and general deductions and ensure they are paid within prescribed time frames.
- Assure correct method of pay is affixed to each individual payment.
- Identify opportunities to streamline business processes within the accounts payable work flow.
- Train, mentor and provide guidance to accounts payable personnel in payment activity.
- Perform miscellaneous job-related duties as assigned by the A/P Manager, may have to attend meeting in managers absence
QUALIFICATIONS:
- Bachelor's degree and three years' related experience or combination of education and related experience.
- Advanced knowledge and understanding of financial systems which include ERP systems, accounting-related software, databases and spreadsheets.
- Strong analytical capability, statistical math skills and high level of problem solving, independent thinking and decision making.
- Honest, trustworthy, sound work ethics.
- Close attention to detail, high level of accuracy, excellent time management skills.
- Effective oral and written communication skills.
- Ability to mentor and work cohesively as part of a team.
Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
To apply please click here!
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