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University of the Pacific

Location: StocktonCA 95211 Document ID: AB052-5AN7 Posted on: 2017-02-0702/07/2017 Job Type: Regular

Job Schedule:Full-time

Assoc Director, Student Organizations

Apply at https://pacific.peopleadmin.com/postings/9335 


Primary Purpose

Under general direction of the Director of Student Leadership & Involvement, the incumbent is responsible for the management, planning and delivery of the complete student Registered Student Organizations (RSO) program as well as overseeing the Office of Fraternity & Sorority Life. This includes supervising and advising student organizations, providing comprehensive direction and guidance to student leaders planning projects and events; serving as a resource to students; assessing and maintaining risk management practices; monitoring the system of accounting for student organizations; maintaining appropriate electronic databases; participating in staff trainings and meetings; and participating on committees and other programs promoting student activities on campus.

Essential Functions

1) Work with Internal Audit and Compliance to ensure that all policies and procedures are in alignment with approved university standards
2) Serve as Risk Management consultant to all Registered Student Organizations (RSO)
3) Evaluates and Analyzes previous RSO events and makes recommendation for future actions and improvements
4) Supervises, hires, trains and evaluates the performance of the Non-Academic Campus Facility Scheduling Specialist 
5) Supervises, hires, trains, and evaluates the performance of approximately 8 student staff including Student Coordinators for Organizational Development
6) Develops and oversees the annual budget based on data that supports Student Life’s objectives and strategic goals; monitors budget expenditures; exercises budget authority for all student organizations ensuring fiscal accountability, and manages all physical property assigned to Student Organization Center. 
7) Ensures all student organization events follow established University policies, procedures and practices. Identifies possible institutional risk for hosted special events. Conducts risk assessment and provides recommendations to minimize risk for all student organization events.
8) Responsible for strategic planning for the Office of Fraternity & Sorority Life . 
9) Responsible for the oversight of the Fraternity & Sorority Life team including Assistant Director and graduate assistant. 
10) Manages RSO policy and procedure development on all three campuses (Stockton, San Francisco and Sacramento) in partnership with the student activities teams on each campus.
11) Manage all aspects of facility operations for the Student Organization Center & ASuop Office including partnering with physical plant. 
12) Design, develop, implement and evaluate training for all student organization officers and advisors including risk management, event planning and financial responsibility
13) Provide leadership development opportunities to the ASuop Student Government Commissioners and Senators
14) Coordinates and facilitates presentations for major University events geared toward attracting and retaining students 
15) Manages RSO policy and procedure development on all three campuses (Stockton, San Francisco and Sacramento) in partnership with the student activities teams on each campus. 
16) Reviews publications targeted towards students ensuring compliance with University policies, procedures, and other applicable guidelines.
17) Compile and analyze data related to student participation and program evaluation; develop organizational work processes that facilitate attainment of established program goals and objectives. 
18) Coordinates all aspects of the student organization registration process for the Stockton campus.

Minimum Qualifications

Master’s degree in leadership education, higher education administration, student personnel, or related field required.

Candidates must possess leadership program planning and development skills with a minimum of two years of relevant experience in a higher education setting.

Preferred Qualifications

Previous experience with fiscal management and a proficiency in Social and or Professional Greek-Letter Organizations is preferred. Candidates with 3-5 years of post-masters experience in higher education are preferred.
Candidates must also posses experience in student programming and in advising student groups.

Skills/Knowledge and Expertise:
Candidates must be able to demonstrate a theoretical foundation in the principles and practices of leadership. Candidates must possess exceptional interpersonal and communication skills, strong organizational skills, the ability to manage multiple priorities, and the willingness to work and communicate effectively with diverse populations and as a team.

Candidates must be able to demonstrate an understanding of the value of student activities and of the motivations of students who participate in them. Candidates must be able to demonstrate an understanding of and the ability to apply student development and learning outcomes theories. Candidates must also demonstrate the ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.

Physical Requirements

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. 
Work Environment/Work Week/Travel
Work performed in standard office environment, occasionally requires work out-of-doors or in large auditorium with exposure to warmer or cooler temperatures.
Work performed during routine business hours, must be available to work evenings and weekends. 
Travel expected. Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

Hiring Range Commensurate with experience, exempt
Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check

AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression or mental or physical disability.



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