Cal Poly, San Luis Obispo
University Cashiers Office Lead
Department: Fiscal Svcs-Cashiering (125400)
College/Division: Administration and Finance
Salary Range: $3,288 - $5,695 per month (Anticipated hiring range: $3,288 - $5,000 per month.)
Position Description:
***THIS POSITION IS OPEN UNTIL FILLED***
The Fiscal Services Department is part of Cal Poly's Finance Group, within the Administration and Finance Division. Fiscal Services performs centralized accounting functions and provides accounting services to the University's students, staff and faculty. Fiscal Services is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. These services include cashiering, student accounts, accounts receivable, payroll, accounts payable, general accounting, property, and financial reporting.
As a section of the Fiscal Services Department, the University Cashiers Office (UCO) is responsible for ensuring the proper receipting and safeguarding of payments and deposits made to the University, distribution of payroll and student refund disbursements, and accounting for payments received in accordance with all applicable policies. UCO plays an integral role within the University's finance group, has a significant impact on many of the accounting balances and functions, and is responsible for generating critical University accounting information and data for compliance and other purposes. In addition, staff in this area frequently interact and coordinate tasks with other offices and departments in order to run processes, implement new or revised initiatives and policies, perform system testing, gather and analyze data, develop and perform reconciliations, assess control procedures and resolve problems.
Staff who work in UCO are required to develop a comprehensive knowledge of University cashiering policies and procedures in order to ensure the proper receipting, handling and safeguarding of all payments and deposits made to the University, and proper application of the internal control principles and standards required in a cash handling environment. In addition they must have a thorough knowledge of the many types of fees and charges that are incurred at the University, and the operations of the systems that are used to record the various charges and payments including PeopleSoft HCM, PeopleSoft Financials and CashNet (both in-house and online). This knowledge includes the ability to review, understand and interpret student account transactions, an understanding of how the transactions affect general ledger accounting, the ability to prepare and input journal entries, and an understanding of the affected system interfaces and dependencies. Staff within the University Cashier are also expected to exhibit excellent customer service skills and professionalism, and have excellent written and verbal communication skills.
NOTE: To view the full position description including all the Duties and Responsibilities click here
The Fiscal Services Department is part of Cal Poly's Finance Group, within the Administration and Finance Division. Fiscal Services performs centralized accounting functions and provides accounting services to the University's students, staff and faculty. Fiscal Services is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. These services include cashiering, student accounts, accounts receivable, payroll, accounts payable, general accounting, property, and financial reporting.
As a section of the Fiscal Services Department, the University Cashiers Office (UCO) is responsible for ensuring the proper receipting and safeguarding of payments and deposits made to the University, distribution of payroll and student refund disbursements, and accounting for payments received in accordance with all applicable policies. UCO plays an integral role within the University's finance group, has a significant impact on many of the accounting balances and functions, and is responsible for generating critical University accounting information and data for compliance and other purposes. In addition, staff in this area frequently interact and coordinate tasks with other offices and departments in order to run processes, implement new or revised initiatives and policies, perform system testing, gather and analyze data, develop and perform reconciliations, assess control procedures and resolve problems.
Staff who work in UCO are required to develop a comprehensive knowledge of University cashiering policies and procedures in order to ensure the proper receipting, handling and safeguarding of all payments and deposits made to the University, and proper application of the internal control principles and standards required in a cash handling environment. In addition they must have a thorough knowledge of the many types of fees and charges that are incurred at the University, and the operations of the systems that are used to record the various charges and payments including PeopleSoft HCM, PeopleSoft Financials and CashNet (both in-house and online). This knowledge includes the ability to review, understand and interpret student account transactions, an understanding of how the transactions affect general ledger accounting, the ability to prepare and input journal entries, and an understanding of the affected system interfaces and dependencies. Staff within the University Cashier are also expected to exhibit excellent customer service skills and professionalism, and have excellent written and verbal communication skills.
Minimum Qualifications (Staff Only):
Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Required Qualifications:
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
*non-statutory supervisor/lead as defined by the Higher Education Employer-Employee Relations Act (HEERA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Review Begin Date: 07-26-2017
Requisition Number: 104546
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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