Cal Poly, San Luis Obispo
Buyer II - Purchasing Specialist
Department: SBS-Procurement Services (126500)
College/Division: Administration and Finance
Salary Range: $3,656 - $6,055 per month
Position Description:
***THIS POSITION IS OPEN UNTIL FILLED***
Strategic Business Services (SBS) is responsible for managing approximately $65 million in annual University purchasing and contracting. SBS ensures an efficient Procure-to-Pay process while acting as stewards of the University's financial resources by maximizing the value of the University dollar by obtaining the most competitive pricing for goods and services and by limiting the University's exposure to liability through risk mitigation devices. Along will all the subunits of the Administration and Finance Division, it is SBS purpose to support and advance the University's academic mission with a high level of integrity and financial responsibility.
Under the supervision of the Executive Director, the Purchasing Specialist will coordinate procurement operations and relationships with assigned clients.
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
Coordinate procure to pay function and goals with assigned clients including: coordinating and managing informal and formal bids, developing complex technical specifications and scope of work with requestors which are cost effective and not restrictive, place orders against standing contracts, verify cost, PeopleSoft processing, obtain and verify insurance documentation, and analyze transactions in compliance with CSU and campus purchasing policy.
Responsible for understanding the needs of campus clients in order to maintain client relations and campus services, making improvements where needed on items such as duties, training material, procurement procedures, and effectiveness and timeliness of department services.
Project and reporting requirements such as department statistical reporting, procurement process improvement projects and other task or duties.
Work in conjunction with higher level purchasing staff on more complex matters both to support their efforts and to further professional development (e.g. RFP drafting, formal bid execution, complex contract negotiations, etc.).
Strategic Business Services (SBS) is responsible for managing approximately $65 million in annual University purchasing and contracting. SBS ensures an efficient Procure-to-Pay process while acting as stewards of the University's financial resources by maximizing the value of the University dollar by obtaining the most competitive pricing for goods and services and by limiting the University's exposure to liability through risk mitigation devices. Along will all the subunits of the Administration and Finance Division, it is SBS purpose to support and advance the University's academic mission with a high level of integrity and financial responsibility.
Under the supervision of the Executive Director, the Purchasing Specialist will coordinate procurement operations and relationships with assigned clients.
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
Minimum Qualifications (Staff Only):
Equivalent to a Bachelor's Degree in purchasing, marketing, accounting, business, or other appropriate field. (additional qualifying experience may be substituted for the required education on a year-for-year basis) AND equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.
Required Qualifications:
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA).
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and wellbeing, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
Review Begin Date:
Requisition Number: 104632
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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