Cal Poly, San Luis Obispo
Administrative Support Assistant II - 11/12
Department: CLA-Communication Studies (108700)
College/Division: CLA-College of Liberal Arts
Salary Range: $2,327 - $3,777 per month. Anticipated hiring range is $2,327 - $2,560 per month.
Position Description:
***THIS POSITION IS OPEN UNTIL FILLED***
Administrative Support Assistant II - 11/12 - COMMUNICATION STUDIES. The Communication Studies Department is one of 15 academic departments and a major academic unit within the College of Liberal Arts. The program supports about 225 students in the major and 85 students in the minor. The department also supports a thriving debate program. The majority of courses offered by the department satisfy areas A2 and A3 of the university's General Education and Breadth requirements for students of all majors. Starting in academic year 2017-18, the department will comprise department chair; 9 tenured/tenure track faculty; seven full-time lecturers; and about 18-20 part-time lecturers, many of whom teach 44 units per year. Support staff include one administrative support coordinator, one 11/12 administrative support assistant (the incumbent), and one or more student assistants.
This position provides a variety of administrative support services and academic support to faculty, staff, and students in the Communication Studies Department. The incumbent is responsible for use of technology and information systems, and for facilitating the daily operations of the department. The incumbent is also responsible for providing assistance to students, on-campus personnel, and the general public regarding questions on department, college, and university policies and procedures.
NOTE: To view the full position description including all the Duties and Responsibilities click here
This position is paid under the 11/12 pay plan, where salary for 11 months is distributed over 12 months with JULY off (with pay, benefits, and vacation/sick leave accrual continuing through months off).
Administrative Support Assistant II - 11/12 - COMMUNICATION STUDIES. The Communication Studies Department is one of 15 academic departments and a major academic unit within the College of Liberal Arts. The program supports about 225 students in the major and 85 students in the minor. The department also supports a thriving debate program. The majority of courses offered by the department satisfy areas A2 and A3 of the university's General Education and Breadth requirements for students of all majors. Starting in academic year 2017-18, the department will comprise department chair; 9 tenured/tenure track faculty; seven full-time lecturers; and about 18-20 part-time lecturers, many of whom teach 44 units per year. Support staff include one administrative support coordinator, one 11/12 administrative support assistant (the incumbent), and one or more student assistants.
This position provides a variety of administrative support services and academic support to faculty, staff, and students in the Communication Studies Department. The incumbent is responsible for use of technology and information systems, and for facilitating the daily operations of the department. The incumbent is also responsible for providing assistance to students, on-campus personnel, and the general public regarding questions on department, college, and university policies and procedures.
Minimum Qualifications (Staff Only):
High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Required Qualifications:
Preferred Qualifications:
Special Conditions:
***THIS POSITION IS OPEN UNTIL FILLED***
Must have ability to safely move and unload boxes of supplies/ files and place them in the storage areas. Job may require occasional lifting and/or moving of office supplies and paper (up to 25 lbs.).
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work occasional overtime and adjust working hours to meet special needs.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position classification has been defined as non-exempt and is subject to overtime provisions of the Fair Labor Standards Act (FLSA)
This position is paid under the 11/12 pay plan, where salary for 11 months is distributed over 12 months with the month of JULY off (with pay, benefits, and vacation/sick leave accrual continuing through months off).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Review Begin Date: 06-16-2017
Requisition Number: 104500
To Apply: All applicants must apply online at: https://www.calpolyjobs.org.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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