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San Diego Community College District

Location: San DiegoCA 92108 Document ID: AB075-4FG5 Posted on: 2017-03-0803/08/2017 Job Type: Regular

Job Schedule:Full-time
2017-04-07
 

Senior Secretary in Student Equity



San Diego Community College District

Senior Secretary in Student Equity


Closing Date: 3/7/2017

Position Number:

Location: City College

Position Type: Classified

The Position:
Applications are currently being accepted for Senior Secretary in Student Equity located at City College. This is a full time assignment; Monday-Friday; 40 hours per week. Selected candidate must be willing to adjust work days/hours based on the department's needs.

Major Responsibilities:
  • Serve as secretary to the Dean of Student Success and Equity, supporting the Dean in a variety of clerical and routine technical and administrative duties.
  • Establish and maintain positive staff and public relations. Serve as liaison between the manager and staff, the public, industry, and other District or campus officials. Assist faculty, staff, and students with administrative problems inquiries.
  • Arrange, update, modify, and schedule a variety of meetings and conferences. Record and transcribe minutes of meetings and other information, including material of a confidential nature.
  • Facilitate travel arrangements to local and/ or national venues.
  • Collect and compile statistical and financial data and other information for inclusion into special and periodic reports, including the college's annual equity report.
  • Establish and maintain complex, interrelated filing systems. Review and proof documents, records, and forms for accuracy, completeness, and conformance to applicable rules and regulations. Input, modify, and update data in systems and records as necessary.
  • Operate a microcomputer using word processing, spreadsheet, and data base programs to prepare a variety of correspondence, agendas, memoranda, reports, and other materials.
  • Compose correspondence; report information in person or by telephone where judgment, knowledge, and interpretation of policies and regulations may be necessary.
  • Receive, open, and distribute mail; identify and refer matters to the assigned manager in order of priority.
  • Receive visitors, schedule appointments, screen visitors, and phone calls and refer to appropriate staff members.
  • Review reports and maintain records of expenditures; assist in preparing budget estimates and monitor budgets of assigned area.
  • Provide work direction, training, and guidance to office clerical personnel
  • Order and maintain office supplies.
  • Perform related duties as assigned.


    Please note that an employee may be transferred to any site at the option of the Chancellor.

    Major Responsibilities:


    Qualifications:


    Desired Qualifications:
    Experience: Three years of increasingly responsible secretarial and clerical experience. One year of experience in an educational setting is desirable.Knowledge of: District organization, operations, policies, and objectives. Applicable sections of California Education Code and State regulations. Technical aspects of programs department operations. Effective office practices, procedures, and equipment, including letter and report writing, receptionist, and telephone techniques. Computer software, such as Microsoft Office Suite and PeopleSoft. Travel management processes. Effective filing systems and practices. Record-keeping techniques. Oral and written communications skills. Basic principles of employee training and work direction. English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, diplomacy and courtesy.

    Licenses:


    Pay Information:
    Range 21 ($3,375.53 $5,388.12) per month based on the current AFT Classified Unit Office Technical Salary Schedule

    Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the AFT-Guild, Local 1931 Classified Staff Collective Bargaining Agreement. This position is FLSA Non-Exempt and may accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

    To apply, visit: https://www.sdccdjobs.com

    All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.







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