Student Accounts and Admissions Assistant
MiraCosta College
To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu
Discipline or Department: Admissions & Records (SEC)
Position Type: Staff/Classified
Hourly Rate or Monthly Salary: Starting $4,753.00 per month plus a possible 2.5% shift differential based on the hours worked
Working Hours: One regular, full-time position, 40 hours per week, 12 months per year at the San Elijo Campus in Cardiff. The work schedule will be Monday through Thursday, 10:30 AM - 7:00 PM, and Friday, 8:00 AM - 4:30 PM. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.
In order to be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number by 11:59 PM on the closing date:
1. Application for Classified Employment on which you list all relevant experience.
2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and representative duties.
3. A current resume or curriculum vitae summarizing your educational background and experience.
4. Keyboarding/typing results verifying your ability to type 50 net words per minute. Official certificates are not required. Online keyboarding/typing tests are acceptable. A copy of the results (certificate or screen shot) from the administering site must clearly state your name, net words per minute, and name of the source used for the keyboarding/typing test. Be sure to review this document after you have attached it to your application.
NOTE: Do not submit any additional documents as they will be removed.
NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.
- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."
Offer of employment to the person selected for this position is contingent upon the following: successful completion of a pre-placement physical exam at district expense; submission of a current tuberculosis test clearance; proof of eligibility to work in the United States; fingerprint clearance; and Board of Trustees approval.
Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.
Retired STRS members are not eligible for this position.
Basic Function and Other Details:
BASIC FUNCTION: Under the direction of the San Elijo Campus Admissions and Records Supervisor and Coordinator, Student Accounts, perform specialized clerical and cashiering duties involving admissions, registration, records maintenance, residency, enrollment, and student accounts; provide technical assistance and information to students, staff and the public.
DISTINGUISHING CHARACTERISTICS:
The San Elijo Campus incumbents report to the Admissions and Records Supervisor at the San Elijo Campus. Provide additional services to students specific to the unique environment at the San Elijo Campus including: issuing parking permits; scheduling students for counseling appointments; providing first point of contact for the student services offices which are not located on campus such as Financial Aid, IIP, University Transfer Center, DSPS, EOPS. Receive and tag items for 'lost and found' on campus. Collect and post fees for student registrations, debts, and other student or District activities.
Representative Duties:
1. Provide technical assistance and information to students, faculty and staff regarding admissions, registration, records, matriculation, enrollment, and student accounts; refer students to other areas of Student Services as appropriate. Instruct students in correct procedures for completion of forms, applications and processes; explain applications, requirements and restrictions; review completed forms for accuracy and completeness. (E)
2. Accept, review and process applications. Review and determine residency status of applications based on state residency requirements; provide justification for residency determinations to students; refer problems to supervisor for assistance and resolution. Notify students and/or instructors of need for additional information or documentation for application, enrollment, residency and other processes. (E)
3. Collect, process and post student account and non-student account monies for a variety of transactions. Count and control monies through daily totals for San Elijo Campus funds; coordinate daily cash replenishment and interim deposits based on volume of money collected; account for funds sent to proper bank account or district office function. (E)
4. Disburse student checks including but not limited to financial aid and refunds; secure checks and monies as necessary in campus safe; maintain sorting and filing system for check dissemination.
5. Research and review records for changes in status, enrollment history, grades, duplicate ID's, duplicate careers. Request transcripts, records and other information needed to determine status of applications and forms. (E)
6. Prepare and transmit correspondence for students including verifying student status and other information; respond to requests from other educational institutions and agencies involving the verification of student status and records. Ensure proper releases are on file to safeguard student privacy.
7. Register new and continuing students by reviewing and processing forms and rosters, verifying residency status and correct payment of fees and enrolling students in desired classes; assist students and other staff with enrollment problems, ID errors, and student records issues; assist in resolving student complaints regarding program errors; make enrollment changes for students. (E)
8. Maintain student records; audit records to assure accuracy; provide copies of transcripts according to approved procedures; use computer to research, post and clear holds on student records as appropriate. Document and enter course repeats and other student activity in the computer to update student academic records and assure accurate student records accounting. (E)
9. Collect, compile, verify and record information for the generation of reports.
10. Train and provide work direction to student workers and other hourly workers as assigned.
11. Perform related duties as assigned.
Type of Benefits:
A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).
Minimum Qualifications:
1. High school diploma or the equivalent; AND
2. One year of closely related work experience; (IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.) AND
3. Ability to type/keyboard at 50 net words per minute.
Desirable Qualifications:
- Prior experience determining residency in California for tuition purposes.
Licenses and Other Requirements:
Closing Date: 3-2-2017
First Screening Date:
Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854
About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.
MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.
The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.
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