Definition
Under administrative direction of the Senior Director, Facilities, Planning and Construction, provides management support in operations related to facilities, planning and construction. Provides daily operational management, direction and oversight for the District site facilities' functions, including; building maintenance, grounds, custodial services, energy management, and project document controls. Manages projects that may involve multiple disciplines of planning, engineering, architecture, landscape, interior design, estimating, scheduling, program management and project management.

The incumbent is responsible for implementing the strategies of the District's goals and standards related to Facilities, Planning and Construction. Duties are carried out with considerable independence within a framework of policies, administrative guidelines, and ensures compliance with federal and state laws/codes.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

1. Collaborate and work closely with the Senior Director, Facilities, Planning and Construction with special projects, ongoing program implementation, and managing office functions and assignments as they relate to District office emergencies.
2. Provide assistance to the Senior Director, Facilities, Planning and Construction on matters relating to facilities planning, capital projects, maintenance, and operations.
3. Conduct review of cost reports related to construction works in progress; summarize and report on cost analysis of construction projects throughout the District.
4. Analyze, prepare and process input for the Board of Trustees agenda including change orders, resolutions, authorizations for employment of architects/engineers and independent contractors, notices of completion and other related matters.
5. Serve as the liaison with campus administration and Administrative Services departments on facilities and construction-funded matters.
6. Work collaboratively with external contractors, vendors, administrators, faculty, management and staff on all construction, planning or facilities' projects, events and/or concerns; plans budgets and schedules facility modifications, including cost estimates.
7. Work closely with the Senior Director, Facilities, Planning and Construction to coordinate and oversee all construction activities and advise affected staff of possible impacts to on-going daily activities.
8. Manage, supervise, lead, train and assign work to department office staff and oversee the daily workflow to accomplish the department objectives, vision and mission.
9. Plan, schedule, allocate and prioritize the workload to meet efficient operating requirements of the department.
10. Provide oversight and direction with implementation and application of current District, state and federal policies and procedures.
11. Perform complex accounting functions within a broad framework of policies and procedures to ensure compliance with applicable laws and District policies and procedures.
12. Supervise advanced-level administrative support duties in the facilities department requiring independent judgment, technical knowledge and initiative.
13. Provide technical assistance exercising a high degree of judgment regarding department and campus function related to the assignment.
14. Prepare financial and statistical reports on state-funded and Bond-funded remodeling and construction projects; prepare financial reports and make reimbursement claims to the state.
15. Oversee and provide direction of the maintenance, grounds, custodial, and energy management staff for the District site.
16. Provide ongoing analysis of building equipment functions and repairs.
17. Prepares and presents reports and other necessary correspondence, including regular progress reports.
18. Attend a variety of administrative, staff, contractor, and vendor meetings and serve on related committees as assigned.
19. Review and approve capital program purchase orders, claims, and invoices submitted and ensure timely payments to contractors and vendors.
20. Maintain an understanding of current ideas, research and practices pertaining to the areas of responsibility for this position, through continued study and participation in professional organizations.
21. Perform other job related duties, as assigned.

Qualifications
MINIMUM QUALIFICATIONS:
Knowledge of :

1. Computer based technology for management of facilities programs and functions.
2. Principles and practices of administrative organization and management, planning, supervising and evaluating the work of others, employee motivation and training.
3. Principles of budgeting, budget reporting and financial management.
4. Applicable Federal, State, and local laws and regulations as they relate to comprehensive facility maintenance, construction, operations and planning programs.
5. Equipment, materials, and supplies commonly utilized in the maintenance and repair of educational facilities, offices and equipment.
6. Strong time management skills and problem solving skills to proactively mitigate delays, budget problems and additional complications that may jeopardize a project.
7. Safe working conditions and safety regulations and guidelines pertaining to facility maintenance and construction projects and activities; OSHA and ADA requirements.
8. Complex business-level English usage, spelling, grammar and punctuation.
9. Modern office technology, practices, procedures and equipment and software programs for word processing, spreadsheets, presentation programs and databases.
10. Principles of customer service and persuasion techniques.
11. Excellent leadership skills in order to coach, train, motivate, evaluate, and discipline as needed.
12. Strong writing and communication skills.

Ability to :

1. Manage and oversee activities in the areas of facilities including project budgets and planning, District and campus site(s) planning, maintenance and construction.
2. Make appropriate judgments and decisions weighing the relative costs and benefits of potential actions.
3. Demonstrate effective analytical, organization and leadership skills and initiative.
4. Perceive when important changes are needed in the delivery of services or in the management of assigned programs.
5. Work effectively with managers, faculty, and staff in a participatory and collaborative environment to accomplish the goals and objectives of facilities, construction and planning projects and programs.
6. Effectively train, supervise and evaluate the work of staff.
7. Learn and adhere to the terms of the various collective bargaining agreements.
8. Work with plans, specifications, schematics, diagrams and drawings.
9. Follow all District-wide policies and procedures.
10. Communicate effectively orally and in writing to express difficult and complex concepts clearly and concisely.
11. Demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff.
12. Use personal computer utilizing various software applications (word processing, spreadsheet, presentation programs and database management including the internet).
13. Establish and maintain effective working relationships with those contacted in the course of work.
14. Operate a vehicle observing legal and defensive driving practices, and possess an appropriate, valid, and unrestricted California Driver's License.

Education and Experience :

1. Possession of a Bachelor's degree from an accredited institution in a subject area related to the assignment.
2. At least three (3) years of related experience overseeing such activities as construction management or facility maintenance and planning in a large public or private agency.
3. Or, any combination of education and experience which would provide the required qualifications for this position.

Desirable Qualifications :

1. Facilities, planning and/or construction management experience in a Community College environment.

LICENSE AND/OR CERTIFICATIONS:
Valid Class C California Driver's License.
Conditions of Employment
This is a full-time, 12-month per year classified management position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: All movement on the salary schedule will occur July 1 of each year for all classified employees.
Additional Information
ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 ) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS: To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A current resume (uploaded as a separate attachment - PDF recommended).
3. A cover letter (uploaded as a separate attachment - PDF recommended).
4. Answers to all supplemental questions (please provide clear and detailed responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment . Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview .
2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense .

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

1. Dexterity of hands and fingers to operate a computer keyboard.
2. Hearing and speaking to exchange information.
3. Seeing to read a variety of materials, and view a computer monitor.
4. Sitting and standing for extended periods of time.
5. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
6. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
7. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Coast Community College District is a multi-college district that includes Coastline Community College , Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.


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