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Coast Community College District

Location: Costa MesaCA 92626 Document ID: AB215-2MXT Posted on: 2017-06-2806/28/2017 Job Type: Regular

Job Schedule:Full-time
2017-07-28
 

Director, Human Resources (Orange Coast College)


Definition
ORGANIZATIONAL STRUCTURE
The Coast Community College District includes three separate colleges: Coastline Community College, Golden West College and Orange Coast College. There is a District Office of Human Resources and a College Office of Human Resources at each college. The Director position described herein administers the human resources functions at the College.

DESCRIPTION
Under administrative direction, is responsible for managing college employee relations issues and investigations, college professional development programs, and other employee development related issues. Incumbent plans, directs, supervises and coordinates the activities, services, and functions assigned to the college human resources department, including recruitment, workers compensation, compliance, contract administration, professional development and equal employment opportunity/staff diversity programs. The incumbent will partner with District HR to deliver solutions to employee relations issues aligned with organizational goals, in accordance with all applicable policies, laws, regulations and government requirements.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
a. Develops, implements, and evaluates professional services, support, and training for college workforce in areas relating to employee relations, development, and engagement.
b. Provides coaching and recommendations on matters that affect employment status, equity and diversity, and performance management.
c. Provides fair and impartial insights and recommendations in work-related employee conflicts.
d. Maintains professionalism in all group and individual meetings.
e. Serves as a partner and liaison with District Human Resources and college administration on various employee relations matters.
f. Facilitates interactive processes, including documentation, communication, evaluation, and follow up; collaborates with other departments (e.g. District Human Resources, Risk Services, Benefits, etc.) to ensure compliance and coordination of available resources and services.
g. Partners with District Human Resources on formal DFEH, EEOC, and Title 5 Investigations.
h. Participates in Title IX investigations in collaboration with the College Title IX Coordinator, as appropriate for matters involving employees.
i. Conducts investigations and prepares documentation and reports related to complaints of discrimination, sexual misconduct, sexual harassment and other work-related issues or complaints; recommends appropriate resolution of complaints and monitors results.
j. Partners with District Human Resources to develop and maintain a system to manage employee relations cases from intake to resolution.
k. Provides proactive mediation of work-related matters that adversely affect morale and productivity.
l. Attends meetings as employee-management liaison to facilitate communication between participants, addressing and resolving concerns in the workplace as they arise.
m. Identifies, recommends, and oversees implementation of appropriate actions to accomplish a timely resolution of employee concerns.
n. Maintains positive relations with organizational leaders by responding to employees' concerns, addressing issues proactively and advising management regarding proper application of contract provisions, District policies and procedures, and other regulations.
o. Serves as an active team member, promoting and demonstrating a participatory culture.
p. Helps foster a work environment that promotes teamwork, performance feedback, recognition, mutual respect, and employee satisfaction.
q. Promotes proactive management practices to reduce grievances, unfair labor practice charges, charges of discrimination and employment-related litigation.
r. Fosters staff participation in professional development and training programs.
s. Supervises and evaluates the work of the human resources office staff.
t. Plans, directs and supervises the functions of the campus Human Resources Department, e.g. recruitment, selection, workers compensation, professional development, injury and illness reporting, and review of performance evaluations.
u. Prepares and monitors annual budget for the Human Resources Department and the college's Staff Diversity allocation.
v. Performs or assists with other duties and projects as assigned.

Qualifications
MINIMUM QUALIFICATIONS:

Education and Experience:
1. Possession of a Bachelor's degree from an accredited institution, preferably in human resources, public administration, business, or a closely related field.
2. At least five years of directly related experience, including two years in a supervisory or lead role.
3. Or, the equivalent combination of education and experience to meet the required qualifications of the position.

OTHER RELEVANT QUALIFICATIONS:

Knowledge of:
4. Leadership and management principles and techniques.
5. Employee training programs, skills assessment, and performance management.
6. Education Code, labor laws, regulations, rules, and procedures pertaining to the duties and responsibilities of this position.
7. Organizational behavior, organizational analysis and project management.
8. Current federal and state laws pertaining to employment and harassment prevention programs.
9. Higher education labor and employee relations practices.
10. Collective bargaining agreements.

Ability to:
11. Deal with faculty, students, staff, administrators, community members and others in a manner which shows a high level of professionalism, sensitivity, tact, and understanding in a culturally and ethnically diverse educational environment.
12. Develop, implement, and evaluate a variety of employee training, development, and engagement programs.
13. Speak and present information clearly, concisely and effectively to large and small groups.
14. Draw sound conclusions and make responsible recommendations.
15. Work effectively as a team member and/or group leader.
16. Resolve conflicts and diffuse employee related issues, concerns, and situations in a fair and impartial manner.
17. Interact effectively with all levels of the organization.
18. Work both independently and in consultation with District Human Resources in the grievance process and progressive disciplinary action process.
19. Compose documentation, letters, responses, and other written communications accurately and professionally.
20. Establish and maintain positive working relationships with management, employees and exclusive representatives.
21. Interpret and administer policies, procedures, and contract provisions.
22. Effectively use District technology (i.e., Banner, NeoGov) and updated desktop software (i.e., Microsoft Work, Excel, Outlook and Power Point).
Conditions of Employment
This is a full-time, 12-month, classified management position. The normal hours of work will be 8:00 a.m. to 5:00 P.M., Monday through Friday. However, some flexibility such as evenings and week-ends will be required to meet the needs of the department. The effective date of employment will be arranged with the College President.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

SALARY: Salary range is based on the 2016-17 Classified Management Salary Schedule (GG) - Pay Grade 28. The salary range for this classification is currently under review as part of a classification and compensation study . The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.

PAY PHILOSOPHY: All movement on the salary schedule will occur July 1 of each year for all classified management employees.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
  • Office environment
  • Dexterity of hands and fingers to operate a computer keyboard.
  • Hearing and speaking to exchange information.
  • Seeing to read a variety of materials and view a computer monitor.
  • Sitting for extended periods of time.
  • Ability to work extended hours.
  • The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • A detailed list of physical demands and work environment is on file and will be provided upon request.

Additional Information
ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 ) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS :
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
1. A complete Classified/Management Employment Application.
2. A current resume (attached as a separate document - PDF recommended).
3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
4. Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES :
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment . Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES :
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview .
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense .

The Coast Community College District is a multi-college district that includes Coastline Community College , Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.


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