Definition
Under the direction of the assigned supervisor, perform accounting for assigned program or auxiliary and ancillary accounts including preparation of financial statements; perform District-wide accounting for specific accounting functions such as accounts payable; provide clerical support to assigned department; perform other related duties as assigned.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

1. Perform specialized technical and highly detailed accounting work for assigned accounts, including preparation of required financial statements, maintenance of general ledger, and other related fiscal reports; work closely with management of assigned programs to provide relevant and timely fiscal data.
2. Interpret policies and procedures; provide recommendations and technical guidance to administrators and others regarding financial and accounting policies; make decisions within broad guidelines.
3. Prepare and record posting of transactions to the general ledger for assigned programs; prepare journal entries for assigned funds.
4. Compile, maintain and reconcile information required in processing state financial and accounting reports, tax forms, and budget information; interpret information utilized to assure compliance with federal, state, and local policies, laws and regulations; prepare required reports; initiate and transmit payments.
5. Reconcile and audit checks to check reports; make disbursements according to District and College procedures.
6. Collect, count, and reconcile monies and accounts; prepare bank deposits; maintain records of cash transactions and receipts; reconcile receipts and disbursements with appropriate accounting records.
7. Analyze financial information and advise program and accounting personnel of trends, issues and discrepancies; perform month-end closing process; reconcile bank accounts; calculate accruals.
8. Compile, calculate and prepare payroll/fringe data on auxiliary accounts and prepare reimbursements.
9. Respond to requests for information from district/college operating units, governmental agencies, and the public regarding financial and accounting information and policies; investigate discrepancies and make corrections as required.
10. Research information and provide data and reports for administrators, vendors and other departments or agencies.
11. Process purchase orders and direct payments for assigned accounts; create expenditure transfers, verify encumbrances and compile information to make payments in accordance with Federal, State, County and local policies.
12. Maintain appropriate records for assigned programs, accounts and functions.
13. Set up and monitor accounting ledgers related to area of assignment; review and correct a variety of reports; adjust journal entries to properly record financial transactions; ensure data integrity of reports.
14. Input a variety of data to make vendor payments and prepare reports.
15. Enter appropriate data to close accounts at year-end; provide information to auditors.
16. Implement accounting procedures to prepare accounting information for conference travel and claims for reimbursement.
17. Use a computer and related software for data entry, word processing, reporting, and messaging.
18. Assist supervisor with special projects as required.
19. Independently respond to a variety of inquiries and requests regarding functions in assigned department.
20. Perform general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various materials; typing and answering telephones.
21. Perform other related job duties as assigned.

Qualifications
MINIMUM QUALIFICATIONS

Knowledge of :

1. Accounting and bookkeeping practices, procedures and terminology.
2. Technical aspects of assigned programs.
3. State of California Accounting Manual for Local Education Agencies and Community Colleges.
4. Financial and statistical record-keeping techniques.
5. Modern office practices, procedures and equipment, including use of computers for word processing, spreadsheet and other financial software, and data base applications.
6. Computerized accounting systems.
7. General accounting, budget and business functions of an educational institution.
8. Preparation of financial statements and accounting reports.
9. High-level customer service techniques.

Ability to :

1. Analyze and prepare financial statements, reports, accounts and records of revenues and expenditures.
2. Maintain accurate and detailed financial and statistical records and statements.
3. Verify, reconcile, balance, audit and adjust assigned accounts.
4. Interpret and apply District, Federal and State accounting policies, procedures and regulations.
5. Operate a computer, applicable software and other office equipment according to assigned area.
6. Make complex arithmetic computations with speed and accuracy.
7. Adjust to new technology.
8. Assist departments, staff, and customers by providing answers and information regarding specific account information, discrepancies and procedures.
9. Compose correspondence and reports independently or from brief instructions.
10. Handle multiple project assignments.
11. Work independently with little direction.
12. Analyze situations quickly and objectively to determine proper course of action.
13. Plan and organize work to meet schedules and time lines.
14. Provide high-level customer service, in person and over the telephone.
15. Communicate effectively both orally and in writing.
16. Establish and maintain effective relationships with those contacted in the course of work.

Education and Experience :

1. Completion of two years of college level course work equivalent to an associate's degree in accounting, business administration, or other related field.
2. At least three (3) years of progressively responsible experience in accounting.
3. Or, any combination of education and experience that would provide the required equivalent qualifications.

Conditions of Employment
This is a regular, full-time, 12-month per year classified position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.
Additional Information
ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 ) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS: To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A current resume (uploaded as a separate attachment - PDF recommended).
3. A cover letter (uploaded as a separate attachment - PDF recommended).
4. Answers to all supplemental questions ( clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment . Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview .
2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense .

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

1. Incumbent must be able to meet and perform the physical requirements of the position which may include sitting or standing for prolonged periods of time.
2. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
3. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
4. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Coast Community College District is a multi-college district that includes Coastline Community College , Golden West College , and Orange Coast College . The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.


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