Employment Opportunity

The currently advertised part-time, 60%, (24 hours per week), 12 months per year Office Specialist provides difficult, complex or specialized office support in the Instruction Office; performs related duties as required or assigned.

In addition, an Office Specialist position eligibility pool may be established in order to fill other part-time, or substitute assignments.

Examples of Duties

• Performs difficult, complex and/or specialized office support work, which may require the exercise of judgment, the application of specialized skills and a knowledge of detailed or specialized activities related to the office
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports
• Makes arithmetic or statistical calculations
• Provides information to the public, students and College staff that requires the use of judgment and the interpretation of policies, rules or procedures
• Organizes, maintains and purges various files
• Maintains records and identifies and resolves discrepancies, including financial or bookkeeping records
• Types or word processes correspondence, reports, forms, and specialized documents from drafts, notes, or brief instructions using various standard office equipment
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations
• Enters and retrieves data and prepares reports using an on-line or personal computer system
• Reviews such reports for accuracy and makes corrections as required
• Operates standard office equipment including a computer and various software
• Receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call
• May train others in work procedures or direct the work of others on a project or relief basis
• Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Equivalent to graduation from high school AND three (3) years of general clerical support or office assistant experience. College business or technical school coursework in an appropriate field may be substituted for one (1) year of the experience outlined above.

Knowledge of:

• Principles of terminology of the Instruction Office
• Office administrative practices and procedures, including filing and the operation of standard office equipment
• Basic business data processing principles and the use of word processing or personal computing equipment
• Policies and procedures related to the Instruction Office
• Proper form for typed materials
• Business mathematics, including percentages and decimals
• Correct English usage, including spelling, grammar and punctuation
• Recordkeeping principles and procedures

Skill in:

• Performing specialized and complex office support work
• Organizing, prioritizing and coordinating work activities
• Reading, interpreting and applying rules, policies and procedures
• Organizing, researching and maintaining office files
• Establishing and maintaining effective working relationships with those contacted in the course of the work
• Composing routine correspondence from brief instructions
• Making mathematic calculations with speed and accuracy
• Using initiative and sound judgment within established guidelines
• Operating standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment
• Ability to type or operate a keyboard with sufficient speed and accuracy to enter data and produce finished documents

Additional Information

Salary: 1,669 to $1,841 per month to start; seven-step schedule to $2,238 per month. Part-time 60% assignment, (24 hours per week), 12 months per year; Monday - Thursday, 5 hours per day to be arranged between 8:00 a.m. - 5:00 p.m., and Friday, 4 hours to be arranged between 8:00 a.m. - 5:00 p.m., with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

*Cabrillo College reserves the right at its discretion to hire classified employees at a higher starting step placement, up to step three, in acknowledgement of an individual's previous job-related experience or factors as may be determined upon submission of appropriate written documentation.

Each employee hired into a classified position shall contribute to membership dues or service fee or charitable contribution at the current rate of gross salary per month.

Application Process

**To be considered, each applicant MUST SUBMIT:

1. Completed Online Employment Application
2. Job-related resume

**If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces noting "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: social security number, birth date, age, gender, birth place and personal photos.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis test results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application materials MUST be successfully submitted by 11:59 p.m. on Friday, July 7, 2017.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.