Employment Opportunity

This full-time Financial Support Specialist has primary financial support responsibility for general and non-general funds related to the Student Services component. Performs complex and technical accounting work and related duties as required or assigned.

In addition, a Financial Support Specialist position eligibility pool may be established in order to fill other full-time, part-time or substitute assignments as needs arise.

Examples of Duties

• Maintains and balances a subsidiary ledger
• Provides accounting, budgetary and financial records on income and expenses
• Processes temporary hourly and student employment paperwork
• Reviews timecards and faculty contracts for accuracy and ensures available funds
• Provides information to College staff and to the public that requires the use of judgment and the interpretation of policies, rules or procedures
• Receives, audits and compiles invoices, credit memos, purchasing documents and other financial documents and reviews for completeness, accuracy and proper authorization as well as reviews for extensions and other charges
• Totals, classifies and posts information from documents to appropriate accounts and files
• Maintains accounts receivable files and requests payment by preparing and distributing invoices
• Produces and distributes receipts
• Posts and deposits monies according to established policies and procedures
• Performs cash flow analysis, budget analysis and projection
• Prepares a variety of endofmonth, yearend and other periodic financial statements and reports
• Compiles and adjusts financial data as needed, recommends resolution of aged accounts
• Performs journal entries, posts to subsidiary ledger
• Provides information to the District Business Office as needed
• Performs a variety of general office support work such as organizing and maintaining various files, preparing correspondence, reports, forms and specialized documents, and proofreads and checks materials for accuracy, completeness and compliance with procedures and regulations
• Operates a variety of office equipment and enters and retrieves data accurately from an institutional database using various software
• Creates and maintains a variety of databases, spreadsheets and documents for tracking of financial data
• Coordinates instructional equipment purchases
• Researches and compares vendor costs
• Recommends equipment
• Interacts with college personnel and vendors regarding financial activities
• Resolves discrepancies and clarifies issues
• Researches information, compiles data and prepares a wide variety of statistical and budget reports
• May prepare, collect, handle and balance student fees
• May oversee the work of student employees
• May prepare and provide cost analysis, reports, and projections for Weekly Student Contact Hours (WSCH) and Full-Time Equivalent Students (FTES)
• Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Graduation from high school supplemented by college-level accounting courses AND three (3) years of increasingly responsible financial record keeping and accounting experience.

Please note: Additional experience may be substituted for the education.

Desirable:

• Experience in an educational setting

Knowledge of:

• Accounting principles and practices including preparation of complex financial statements
• Applicable sections of California Education Code and other applicable laws and reporting requirements
• Standard office practices and procedures, including filing and the operation of office equipment including a computer and various software
• Financial and statistical record keeping techniques
• Principles of training and providing day-to-day work direction
• Correct English usage, grammar, spelling punctuation and vocabulary
• Interpersonal skills using tact, patience and courtesy
• Technical aspects of assigned division or function
• Effective oral and written skills

Ability to:

• Perform technical accounting duties and maintain accounts, journals and ledgers
• Compile and reconcile numerical and statistical data
• Coordinate multiple projects and meet critical deadlines
• Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and the community
• Read, interpret, apply, and explain rules, regulations, policies and procedures
• Make mathematical and statistical calculations quickly and accurately
• Instruct others in work procedures
• Analyze situations accurately and adopt an effective course of action
• Establish and maintain effective working relationships
• Accurately perform clerical duties such as typing and filing
• Maintain records, prepare reports, create and maintain spreadsheets and databases
• Operate a computer to enter, edit, and retrieve data to produce correspondence, reports and other written materials using various software
• Work effectively both independently and as a member of a work team
• Maintain confidentiality of information

Other Requirements:

• Must be willing to work evenings and weekends at various college locations

Additional Information

Salary: 3,552 to $3,916 per month to start; seven-step schedule to $4,761 per month. Full-time, 100% assignment, 12 months per year; Monday - Friday, 8:00 a.m. - 5:00 p.m., with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

*Cabrillo College reserves the right at its discretion to hire classified and confidential employees at a higher starting step placement, up to step three, in acknowledgement of an individual's previous job-related work experience. Please note: It is the applicants responsibility to ensure their application materials include the work related experience they wish to be considered for a higher step placement. The Human Resources department will make their determination based on the information in the application materials received.

Cabrillo College currently provides a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents.

Each employee hired into a classified position shall contribute to membership dues or service fee or charitable contribution at the current rate of gross salary per month.

Application Process

**To be considered, each applicant MUST SUBMIT:

1. Completed online Employment Application
2. Job-related resume
3. Verification of educational qualifications (Foreign transcripts must be translated to determine equivalency to U.S. standards. Any fee for such translation is paid by the applicant.)
   • Transcripts from all colleges attended (unofficial transcripts, copies and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. If selected it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested. OR
   • Verification of experience qualifications: Experience may be substituted for the education requirement on a year-for-year basis. Applicant must provide written evidence that proves additional experience is equivalent for purposes of substitution.

**If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces noting "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: social security number, birth date, age, gender, birth place and personal photos.

Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Performance exam(s) may be administered.

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis test results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application materials MUST be successfully submitted by 11:59 p.m. on Tuesday, August 22, 2017.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.