Assistant to Deputy Dean

Arizona State University

TSGM Academic

Campus: Downtown Phoenix

72442BR

 

Job Description

Under administrative direction, performs work of considerable responsibility in administering services, personnel, and a set of processes which provide support to the faculty and staff assigned within the Thunderbird School of Global Management. Serves as a liaison to the faculty, to other units of the university, to committees within the School, and to outside constituencies. Advises the Deputy Dean and unit representatives on academic personnel processes to ensure consistency across the university.

 

Salary Range

$41,760 - $52,000 per year; DOE

 

Close Date

25-October-2021

 

Essential Duties

• In coordination with Deputy and Associate Deans facilitates a variety of complex programs, processes and activities.
• Serves as a conduit of information to and from university personnel, faculty and staff on issues that impact the Deputy Dean and the Associate Deans.
• Screens and refers telephone inquiries from members of the university community and the public on behalf of the Deputy Dean for problem identification, resolution and resource referral; coordinates and tracks follow up items to ensure timely completion of tasks.
• Assists with reports and communication to faculty and academic professionals across the school.
• Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Composes correspondence involving judgment for non‐routine, significant inquiries and problems.
• Coordinates arrangements for a variety of Deputy Dean's Office events and activities.
• Reviews and follows‐up on academic and program issues surfaced during meetings and events.
• In coordination with the Deputy Dean, assembles agenda items for meetings and events and maintains official meeting records.
• Coordinates recruitment, annual review, and termination paperwork for teaching assistants, research assistants and instructional assistants.
• Serves as primary lead for academic personnel processes including tenure and promotion, applicant list approval and personnel transaction requests.
• Acts as liaison to the Office of Human Resources on HR processes affecting academic personnel.
• Performs special assignments as instructed by Deputy Dean, Associate Deans and staff project manager.
• Performs other duties as assigned.

 

Minimum Qualifications

Bachelor's degree in a related field AND four (4) years experience in an administrative position; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

 

Desired Qualifications

• Evidence of a Master’s degree is preferred.
• Demonstrated knowledge of academic policies, procedures, and organization.
• Demonstrated knowledge of principles, practices and procedures of human resource administration related to academic personnel.
• Demonstrated knowledge in APARS.
• Experience in higher education administration at the leadership level handling confidential and sensitive information with an emphasis on academic personnel issues.
• Demonstrated knowledge of program management and administration principles, practices and procedures.
• Demonstrated knowledge of computer software, including proficiency with Microsoft Office software or its equivalent.
• Evidence of effective communication.
• Experience in dealing with a wide range of topics, including confidential and sensitive information.
• Experience in maintaining effective working relationships in a diversified population.
• Experience in analyzing and comprehending complex issues.
• Experience in working effectively in a fast‐paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.

 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended period of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

 

Department Statement

The Thunderbird School of Global Management at Arizona State University is one of the finest business schools in the world with both graduate and undergraduate students. Solutions for the planet mean developing problem‐solvers from around the globe. From our world‐renowned faculty representing six continents to hundreds of outstanding students who join us every year from around the world, the Thunderbird School of Global Management welcomes diversity and encourages quality and great value. It is one of the top business schools in the country, highly ranked for academics, practical research, and student outcomes.

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

Applicant must be eligible to work in the United States; ASU Thunderbird School of Global Management will not be a sponsor for this position.

 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

 

Only electronic applications are accepted for this position.

 

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

 

To apply please go to www.asu.edu/asujobs/ see Req Id# 72442BR

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