Position Information
Vacancy Number: S-00495
Position Title: Program Associate
Classification Title: Program Associate
Department: Global Initiatives
Employment Type: Full-Time
Duties and Responsibilities:
Code, tabulate, and assemble fiscal, statistical, budget and related data; collect and post information into computer or manual filing system; process travel vouchers, vendor vouchers, purchase orders and invoices; follow acceptable/standard bookkeeping procedures; collect fees and maintain collection records; maintain department records/accounts; proofread documents/written materials; process international student health insurance.
Function as the first point of contact within the Office of Global Initiatives to: receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick-up, sort and deliver mail.
Use of departmental computer systems and Banner Financial systems, and enter and manage student data accordingly; operate office machines (e.g., copier, scanner, fax, calculator, personal computer, typewriter).
Manage OGI Staff and student workers time sheets.
Maintain and order supplies.
Maintain Office of Global Initiatives web site/ social media accounts.
Assist OGI staff in various University events.
Knowledge, Skills, and Abilities:
Knowledge of basic word processing and spreadsheet software and the ability to operate standard PC/PC software applications
Knowledge of integrated student information systems, i.e. Banner and data management systems
Knowledge of record-keeping procedures and FERPA
Knowledge of applicable university policies and procedures
Very strong customer service skills
Positive interpersonal skills; good oral and written communication skills
Ability to perform basic mathematical computations
Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
Ability to respond to several demands at one time
Ability to maintain records
Ability to coordinate the work of others (students assistant)
Ability to provide information and assistance to assigned staff and customers
Ability to comfortably interact with and assist students, visitors, and faculty of other ethnicities and cultures whose first language is not English
Minimum Qualifications:
High school diploma or equivalent and two (2) years of general office experience. Specific records and Banner experience is desired.
Job Open Date: 05/02/2019
This posting will remain open until closed: Yes
Job Close Date:
Salary Band: 103
Special Instructions to Applicants:
If this position is opened until filled (no set closing date), Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
About the University/College
Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities. Additionally, the safety and security of our campus community is a top priority. All employees at AUM are considered to be Responsible Employees and have the duty to immediately report information that has the potential to adversely impact safety or wellness on our campus.
Quick Link http://www.jobs.aum.edu/postings/3729
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Professional Reference Sheet
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent and two (2) years of general office experience?
- Yes
- No
To apply please click here!
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