American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

• Maintain and reconcile the fiscal year spreadsheets on the budgeted line item expenditures for OT program (including expense accounting for travel and professional development)
• Order laboratory equipment, clinical supplies and instructional media, office supplies, generate and process purchase orders and invoices.
• Manage course room scheduling and general room schedule for Courniotes Hall and Lissa building.
• Assist OT program director with various administrative program activities as needed such as, confirming rosters, student contact information, etc.
• Assist Director to track student and program data for accreditation and other annual reports
• Generate and maintain graduate applicant data for OT program
• Maintain student lists for OT program, including new, UG/GR admits, returning, and dismissed/withdrawn students
• Provide assistance to faculty as requested (e.g. collate exams, copy course materials, etc.).
• Organize semester course offerings information received from program directors, including assigning rooms, and submit to Dean of SHS
• Assist in coordinating new student orientation and other program events (e.g. pinning ceremonies, research day) for OT and PT programs.
• Manage and maintain linens and laundry and equipment inspections for OT/PT labs
• Communicate inquiries, issues, and concerns to Dean's office as appropriate to maintain smooth operations of School of Health Sciences.
• Communicate effectively and in a professional manner at all times
• Assist in addressing inquiries and/or directing students to appropriate staff/faculty
• Maintain documentation on adjunct faculty for OT program.

• Required Degree(s): Associate Degree in related field
• Preferred Degree(s): Bachelor's Degree in related field
• Required Field of Expertise: 1-3 years work experience as an administrative assistant

KNOWLEDGE/SKILLS/ABILITIES

• Experience using Microsoft Office Suite
• Excellent written and verbal communication skills
• Work collaboratively with other administrative assistants and faculty
• Commitment to student-centered mission of the School and College

The Administrative Assistant, Occupational Therapy Division is a full-time, non-exempt level, benefit eligible position. Normal office hours are Monday through Friday, 8:30 am - 4:30 pm, flexible to the needs of the department.

Qualified applicants should save and submit a brief cover letter, current resume, and contact information for three professional references (one of which must be a current or prior supervisor) as one document. Upload the saved document into the online application.

To apply please click here!